Temporary Administrative Specialist: Department of Electrical Engineering and Computer Science - UTK

University of Tennessee•Knoxville, IA

8d•Onsite

About The Position

The Min H. Kao Department of Electrical Engineering and Computer Science (EECS) at the University of Tennessee, Knoxville, invites applications for a temporary full-time Administrative Associate I / Receptionist. The purpose of this position is to provide administrative support for the Department of Electrical Engineering and Computer Science. The position is responsible for duties pertaining to front office administration and support of the Online program coordinator in addition to general student support. The position also provides backup to other administrative personnel in the front office and assists in supporting the Department Head, Chief of Staff, and Business Managers in clerical tasks.

Requirements

High school diploma or GED
1 year of administrative experience
Ability to multitask and work in a fast-paced environment with faculty, staff, and students.
Knowledge of Microsoft Office and other appropriate administrative/office software.
Willingness and ability to work on special projects when needed.
Professional communication skills as well as confidence in interacting with high-level stakeholders.

Nice To Haves

High school diploma or GED
2 years of administrative experience supporting a business office or higher education setting
Knowledge of UTK policies and procedures.
Ability to maintain focus with frequent interruptions.

Responsibilities

Coordinate and manage Business Office Mail.
Check in visitors for scheduled appointments.
Assist faculty, students, and office visitors with inquiries.
Assist and coordinate Textbooks for faculty.
Manage inventory, initiate supply orders, and stock office supplies and break rooms items.
Oversee swag inventory management.
Create and approve conference room reservations.
Distribute one-day parking passes to visitors when needed.
Download several reports including 14-day report, graduation report, and RIF.
Update phone lists.
Manage the eecsinfo email.
Building/space access support
Assist MSCS students with inquiries and information requested about the on-line programs.
Serve as a liaison between students and enrollment advisors.
Maintain updated enrollment data
Generate regular reports pertaining to the on-line master’s programs
Assist with tracking inventory for on-line programs
Generate weekly course rosters for the student coaches.
Send welcome emails via Slate to depositors explaining the course enrollment process.
Utilize proper storage methods for repository of forms from admissions to candidacy for on-line students.
Update advisors for graduate students in Banner.
Serves as a backup to Student Services Associate/Business Manager for Fellowship tracking in conjunction with the Associate Dept Head.
Serves as a backup to Student Services Associate/Business Manager with scholarship tracking, award notifications, and input into university systems.