Administrative Specialist (Generation Power Plants)

Colorado Springs Utilities•NIXON, CO

7d•Onsite

About The Position

Colorado Springs Utilities is currently seeking an Administrative Specialist to provide professional-level, administrative support to the management and personnel in the Operations Technical Services department. This role offers variety and challenge within a professional, team-driven environment, with a strong desire to become entrenched in the inner workings of the utilities industry with a high regard for customer service. The company provides exciting opportunities, fulfilling work, and career growth in an engaging, dynamic team environment.

Requirements

At least three to four years of administrative experience
High school diploma or G.E.D.
Effectively working in a fast-paced, dynamic environment with rapidly shifting priorities
Strong attention to detail and follow-through with responsibilities
Flexibility and adaptability
Strong Microsoft Outlook, Word, PowerPoint, Excel, and MS Teams
Taking initiative and responsibility for projects and tasks
Maintaining and improving department administrative processes and procedures
Organization, time management, multi-tasking, and problem-solving skills
Excellent customer service skills

Nice To Haves

Maximo and Microsoft experience preferred

Responsibilities

Maintaining and updating calendaring systems, coordinating scheduling, and making reservations
Making travel arrangements utilizing the Expense Request Tracker and FROSH/DEEM travel guide, and processing mileage travel expense reimbursements
Attending and supporting Safety Employee and Leadership safety committee meetings, supporting Safety Liaison’s, and monthly All Hands Safety Meetings and assist personnel with safety gear/equipment purchase forms and payment
Scheduling job interviews utilizing Taleo, and Outlook, preparing interview packets, and returning completed interview documents to the HR Talent Acquisition team
Event collaboration and coordination for employee recognitions and trainings, including retirements and celebrations
Handling special projects for stakeholders and OAS team
Advising others on administrative procedures and/or providing training and instruction
Coordinating and arranging supplies, materials, and presentations for meetings, including recording notes and/or action items, and setting up and operating AV equipment
Performing P-Card reconciliation in strict adherence to policy and procedures
Developing and maintaining the department's SharePoint sites, including records retention per Records Management requirements
Managing and reviewing, processing, prioritizing, and routing incoming mail, publications, directives, and regulations, and maintaining and ordering office supplies
Participating in active Safety engagement
Participating and engaging with team peers

Benefits

Vacation – Start with 13 days annually, increasing to 24 days with tenure
Personal Leave – 3 days per year
Paid Holidays – 12 paid holidays per year
Sick Leave – 12 days per year for personal or family health needs
Vacation Buy – Option to purchase up to 40 additional hours annually
Medical Plans: Three comprehensive options, including a $0 premium High-Deductible Health Plan (HDHP) with Health Savings Account (HSA) eligibility
Zero Health: Access to hundreds of medical services at no cost
Dental & Vision: Two dental plans and one vision plan
Family Building-Benefits: Support for fertility, preservation, adoption, and surrogacy
Wellness Program: A voluntary program that rewards you for prioritizing self-care! If you're enrolled in a our medical plan, you and your spouse can earn up to $600 in HRA or HSA contributions by completing healthy activities
Flexible Spending Accounts (FSA): Pre-tax contributions for healthcare and dependent care expenses
Health Savings Account (HSA): Available with HDHP
Pension Plan: Colorado PERA provides retirement benefits and peace of mind
Supplemental Retirement Plans: PERAPlus 401(k), MissionSquare Roth IRA, and 457 plans
Disability Coverage: Short-Term and Long-Term Disability insurance available
Life Insurance: Employer-paid coverage with optional supplemental plans
Employee Assistance Program (EAP): Confidential support for mental health, stress, legal, financial, and work-life balance
Tuition Reimbursement: Up to $5,250 annually to support continued education
Public Service Loan Forgiveness: As a qualifying employer, your student loan payments may be eligible for loan forgiveness