Administrative Specialist

Kiewit • Westlake, TX

3d • Onsite

About The Position

The primary focus of this role is to provide a wide range of administrative services for department managers. To execute this role effectively the assistant should have a high degree of situational awareness and be technically proficient, able to work independently, proactive, flexible, adaptable, self-motivated, and a team player. Works effectively in a complex and demanding environment while maintaining a professional attitude and demeanor. Continually requires a high degree of autonomy. The role necessitates collaborating with multiple projects and departments.

Requirements

• Associate or Bachelor’s degree preferred; equivalent experience considered
• At least one year of experience as administrative assistant
• At least one year of meeting and event planning experience
• Highly flexible and able to work efficiently in a high-volume, deadline-driven environment
• Be highly organized with exceptional time management skills
• Ability to prioritize and work effectively under pressure in a fast-paced environment, sometimes with minimal guidance
• Requires skills in using computer applications for word processing, spreadsheets, databases, internet navigation, e-mail, and calendars
• Proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) with the ability to learn and adapt to new programs and processes
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines.
• Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

Responsibilities

• Edit and format communications, presentations, proposals and reports
• Coordinate and schedule meetings and appointments, manage calendars, and provide general office support
• Assist with travel itineraries and arrangements
• Process expense reports, invoices and orders
• Serve as a back-up to other office administrative staff
• Perform other administrative duties as required or assigned

Benefits

• top-tier medical, dental and vision plans covering eligible employees and dependents
• voluntary wellness and employee assistance programs
• life insurance
• disability
• retirement plans with matching
• generous paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree