Administrative Specialist - Nashville, TN

Reeves Young Llc•Nashville, TN

2d•Onsite

About The Position

This role serves as the first point of contact for visitors, manages office operations and materials, handles and routes incoming calls, and supports company events and celebrations. It requires independent, self-directed work and may transition into an entry-level Human Resources position. The Administrative Specialist will monitor and maintain the office environment, including stocking the breakroom and copy rooms, and ensuring organization is maintained throughout the office. This role also involves maintaining office machines such as the phone system, copiers, postage machine, and printers. Responsibilities include ensuring machines are in working order, training employees on their use, placing and tracking service calls, assisting with tracking costs, and maintaining an adequate stock of supplies. The role also involves answering incoming telephone calls, determining their purpose, and forwarding them to the appropriate personnel or department. Additionally, the Administrative Specialist will assist with HR administrative support for Nashville.

Requirements

Associate's Degree required
Proven experience in similar administrative role.
Basic to intermediate knowledge of Outlook, Word, Excel, Adobe, CANVA, and Screencloud.

Nice To Haves

Bachelor's Degree preferred

Responsibilities

Serves as the first point of contact for visitors.
Manages office operations and materials.
Handles and routes incoming calls.
Supports company events and celebrations.
Monitors and maintains office environment, including stocking breakroom and copy rooms.
Ensures organization is maintained throughout the office.
Maintains office machines such as phone system, copiers, postage machine and printers.
Ensures all machines are in working order.
Trains employees on how to use the office machines.
Places and tracks service calls for office machines.
Assists with tracking costs associated with office machines.
Maintains an adequate stock of toner, postage labels and any other materials required for machine operation.
Answers incoming telephone calls, determines purpose of calls and forwards to appropriate personnel or department.
Assists with HR administrative support for Nashville.