Administrative Specialist

Bering Straits Native Corp • Belcamp, MD

4d • Onsite

About The Position

The Administrative Specialist will provide general administrative duties to support senior management. This includes personnel-related matters, such as maintaining personnel records and tracking spreadsheets for various company needs. The role involves creating, customizing, preparing, and maintaining presentations, briefing charts, and technical and non-technical documents using computer software (e.g., Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation matter. The specialist will be responsible for preparing documentation from draft to final form, filing and organizing paperwork, and answering phones.

Requirements

• High School Diploma or GED
• Two plus years of experience in Administration Support.
• Ability to communicate clearly, both orally and in writing.
• Ability to file documents in folders and binders.
• Organizational skills commensurate with position.
• Proficient in various Microsoft Office Suite products and Sharepoint.
• Work well with all levels of internal management, staff, outside clients and vendors.
• Sensitivity to confidential matters is required.
• Knowledge of organizational procedures and workflows – understanding how work moves through a company.
• Basic knowledge of relevant technologies or tools – e.g., Microsoft 365, communication platforms, or industry‑standard software.
• Knowledge of customer service practices – principles of providing quality service and managing inquiries professionally.
• Knowledge of data privacy and confidentiality principles – awareness of proper handling of sensitive information.
• Communication skills (written and verbal) – ability to convey information clearly and professionally.
• Time management and prioritization – balancing multiple tasks and meeting deadlines.
• Problem‑solving and critical thinking – analyzing issues and selecting appropriate solutions.
• Interpersonal and teamwork skills – building rapport and collaborating effectively with others.
• Attention to detail – producing accurate, error‑free work.
• Must always maintain a constant state of mental alertness.
• Must always maintain a constant state of situational awareness.
• Pass a pre-employment drug screening and have acceptable background check results.
• If applicable to the contract, must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.

Nice To Haves

• Finance / Accounting and Deltek Costpoint experience is a plus.

Responsibilities

• General administrative duties to support senior management.
• Personnel related matters, including personnel records maintenance and maintaining tracking spreadsheets for various company needs.
• Creates, customizes, prepares, and maintains presentations, briefing charts, and technical and non-technical documents using computer software (e.g. Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation matter.
• Responsible for preparing documentation from draft to final form.
• Filing and organizing paperwork.
• Answering phones.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED