Administrative Specialist for Employment Services
About The Position
The position provides administrative and program development support to the Assistant Director for Staff Acquisition and the Employment Services Section Chief and the 5 Program Specialists. Responsibilities are based on the needs of the section and will vary throughout the year. The Administrative Specialist II will provide assistance and support with organizing and planning various projects and initiatives. Project needs will dictate tasks and will generally include data management and analysis, as well as creation of products such as newsletters, forms, spreadsheets, training manuals, brochures, and fact sheets for internal and external customers as requested by Program Specialists. This position will manage logistical coordination and planning for presentations and will serve as producer when requested.
Requirements
- High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
- Ability to perform sedentary work, involving prolonged periods of sitting while completing administrative and computer-based tasks.
- Ability to communicate effectively through frequent talking and listening in person, by telephone, and during meetings or presentations.
- Ability to perform frequent fingering and repetitive hand movements, including keyboarding, data entry, and operation of office equipment.
Nice To Haves
- Significant knowledge of office work, program procedures, methods and practices.
- Significant knowledge and ability to use correct grammar, vocabulary, spelling and program terminology to compose, proofread and edit correspondences, reports, and other materials.
- Ability to record, compile, summarize and perform basic analysis of narrative and numerical materials.
- Ability to learn programs and services and applicable rules and regulations and apply this knowledge in problem-solving and responding to most questions and inquiries.
- Ability to independently work with people with courtesy and tact in performing public contact and communication duties that may be sensitive in nature.
Responsibilities
- Provide administrative and program development support to the Assistant Director for Staff Acquisition, the Employment Services Section Chief, and 5 Program Specialists.
- Assist with organizing and planning various projects and initiatives.
- Perform data management and analysis.
- Create products such as newsletters, forms, spreadsheets, training manuals, brochures, and fact sheets.
- Manage logistical coordination and planning for presentations.
- Serve as producer for presentations when requested.
Benefits
- Health insurance options
- Standard and supplemental retirement plans
- NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis)
- Paid vacation leave
- Paid sick leave
- Paid community service leave
- Paid parental leave
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
