Administrative Specialist

ATI Inc. • Washington, DC

10d • $60,000 - $67,500 • Onsite

About The Position

This position will support our joint venture with partner company, Dayton Group, Inc. DGI-ATI (JV) is seeking a highly motivated, qualified, and experienced full-time Administrative Specialist for a position located in Washington, DC. The Administrative Specialist will provide a variety of tasks in the administrative management of a Government office. This job description is not intended to be all-inclusive. Selected candidate may perform other related duties as assigned to meet the ongoing needs of the organization.

Requirements

• Must be eligible to obtain and maintain clearance; Candidate must be able to work independently in a secure or sensitive environment;
• Minimum five (5) years increasingly responsible administrative assistant/secretarial experience (preferably includes two years to executive level management);
• Excellent communication skills, both verbally and in writing;
• Ability to manage dynamic calendars for management including event planning with external vendors;
• Intermediate to advanced skills in using a variety of office automation software programs such as email, word processing, spreadsheet, and slide presentation (MS Office Suite);

Nice To Haves

• Bachelor’s degree in Business Administration or related field is preferred;
• Experience with contract document management or financial management is desirable but not required.

Responsibilities

• Composes correspondence for signature, refers other documents to appropriate staff for action, and follows-up on such material as may be necessary;
• Greet visitors, receives, and directs calls to relevant staff members;
• Follows up and ensures outstanding issues are addressed;
• Reviews outgoing correspondence for compliance with established policy and consistency with organizational procedures;
• As requested, makes searches for information, compiles data, and forwards information as appropriate;
• Assembles information to be used for reports or responses to inquiries and composes correspondence;
• Ensures that all documents are well-written, in proper format, timely, complete, and fully coordinates with other affected organizations;
• Prepares and files meeting minutes, presentations, and reporting documents;
• Utilizes Power Point and Excel computer software in order to accurately prepare files, charts, and slides for high level managerial presentations, budget presentations, management and training seminars;
• Coordinates and consults with technical employees and managers across divisional lines;
• Gathers information, identifies and analyzes issues, and develops recommendations to resolve problems and situations in workflow, work distribution, and organizational administration;
• Assists with procurement tasks for the office, prepares procurement requests, and prepares and reviews purchase orders for supplies necessary for the effective functioning of the office;
• Coordinates property management to ensure non-expendable property is labeled and accounted for, submits purchase requests for contract services through the automated procurement request system, and completes annual property reports;

Benefits

• Competitive salary; $60,000-$67,500/year depending on experience
• 11 annual paid holidays and minimum 13 days of paid leave;
• Employee and family medical, dental, vision, and prescription insurance with 75% of the premiums paid by the company;
• Employer paid short-term and long-term disability, and life insurance.
• 401(k) plan immediately vesting with up to 4% employer match;
• Professional development assistance including memberships, professional licenses, and tuition reimbursements.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level