Administrative Specialist

Leidos•Atlanta, GA

8d•Onsite

About The Position

The Strategic National Stockpile (SNS) Group at Leidos currently has an opening for a Administrative Specialist in Atlanta, GA. This is an exciting opportunity to provide administrative support to assist in operating and maintaining the SNS national stockpiled inventory. In this mission, we assist in ensuring the SNS inventory is ready for deployment, providing the ability to respond 24 x 7 in an emergency. The successful candidate will provide administrative support to facilitate and maintain a high level of readiness.

Requirements

High school diploma or equivalent and 1 – 3 years of prior relevant experience in a related field.
High level foundation of administrative concepts, principles and practices sufficient to perform independent duties involving eliminating conflict and duplication of work
The ability to work both independently and as a team member
Strong relationship-building and diplomacy skills
Must have the ability to work handle request (s) from multiple groups/organizations
Must be able to identify error (s), problem (s), or non-standard situations and suggest alternative (s).
Must be proficient in common software, particularly with Microsoft Office: Excel, Word, and PowerPoint.
Ability to lift up to 50 lbs.
Most have privately owned vehicle
Must possess character traits of being accurate, meticulous, proactive, efficient, self-starter, a team player.

Nice To Haves

Previous experience supporting a government agency.
Previous experience in GovCONCUR

Responsibilities

Perform clerical and administrative duties for Leidos team.
Arrange travel and accommodation for government/Leidos members using the agency’s travel system.
Monitor conference rooms and resolve conflicts in the conference room schedules.
Answer and triage phone calls to managers. Telephone inquiries are answer tactfully, pleasantly, and intelligently based on a substantive knowledge of program operations, personnel, and policies, and referred to the appropriate team members as necessary.
Serve as the primary mail clerk for the team and is responsible for ensuring mail sorted and distributed properly.
Maintain office supplies and assist in purchasing actions to support Leidos activities.
Process requests for purchases, telecommunications service, and training requests.
Review outgoing correspondence for proper attachments, signatures, clearances and conformance to Leidos procedures.
Follow Leidos procedures, coordinate with staff to in-process new employees, and out-process departing employees.
Monitor equipment, requesting service and ordering supplies for printers, fax machines, copiers, etc., as required.
Escort visitors as required.
Maintain files according to Leidos procedures and agency guidelines.
Maintain calendars/schedules as needed.
Maintain Occupant Evacuation rosters for Leidos for use by building evacuation team during emergencies.
Control the production of reports and outgoing correspondence to ensure suspense dates/times are met, including coordinating the efforts of various staff members.
Ensure proper handling of all personally identifiable information (PII) to protect branch members from identify theft.
Assist in planning and facilitating projects in support of Leidos team.
Works directly with Leidos managers in supporting their deliverables.
Assist in preparing routine status reports and presentations for managers regarding project status and executive level updates, presentations and visualizations.