Administrative Specialist

Pittsburg State University•Pittsburg, KS

12d•Onsite

About The Position

Pittsburg State University is accepting applications for an Administrative Specialist for the department of Health, Human Performance, & Recreation that provides support to the department and the department chairperson. This is a full-time, 12-month unclassified appointment.

Requirements

High school diploma.
Two years experience with office/administration.
Satisfactory criminal background check and sex offender check.

Responsibilities

Maintain and reconcile monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office.
Maintain HHPR operating budgets and multiple departmental accounts and assist the Chair with planning and allocation of budgeted funds.
Provide, plan, organize, direct, oversee, and coordinate administrative and support activities for the HHPR department, including events and activities in collaboration with faculty, staff, and College of Education offices.
Monitor daily office operations and ensure proper procedures are followed in accordance with university and departmental guidelines.
Collect, organize, compose, and route correspondence; answer phones, respond to email, forward messages, and schedule and confirm appointments.
Attend HHPR meetings; maintain records of pertinent and procedural information; provide follow‑up and assist with implementation of new or revised policies, procedures, or guidelines.
Oversee semester course scheduling and classroom coordination; arrange travel and facilitate reimbursement of travel‑related expenses.
Maintain departmental filing systems and utilize word processing, database, spreadsheet, OneDrive, and SharePoint systems while ensuring confidentiality of all records.
Provide information and respond to direct inquiries from students, faculty, and the public as appropriate.
Process electronic appointments and administrative paperwork for faculty, graduate assistants, and student employees.
Oversee office inventory; order and maintain appropriate levels of professional, instructional, and office supplies.
Submit and monitor maintenance requests for offices, classrooms, equipment, and technology.
Submit reports, presentations, and projects for the department, including reports and projects required by external governing bodies.
Analyze, compile, and organize data in order to produce reports and presentations.
Assist with the completion of departmental reports and scholarship processes.
Serve as a representative for HHPR with other academic and administrative departments; communicate departmental procedures, priorities, and operational needs.
Assist with coordination and management of departmental and collaborative events.
Hire, train, schedule, and supervise student employees, including student office staff and activity/laboratory student employees.
Perform required supervisory and line manager functions, including monitoring performance and completing payroll‑related processes.
Perform other duties as assigned.