Administrative Specialist

Kentucky Personnel Cabinet • Louisville, KY

7d • $36,426 - $53,568 • Onsite

About The Position

The Kentucky Department for Community Based Services (DCBS) is a multi-faceted agency that provides services and programs to enhance the self-sufficiency of families, improve safety and permanency for children and vulnerable adults, and engage families and community partners in a collaborative decision-making process. We are seeking an Administrative Specialist to assist with the day-to-day operations of a fast-paced office setting. This position provides professional support of administrative nature in developing, implementing and maintaining various complex and routine projects. For more information on the Department for Community Based Services, please visit our website at: https://chfs.ky.gov/agencies/dcbs/pages/default.aspx

Requirements

• Graduate of a college or university with a bachelor's degree.
• One year of professional, administrative, or business experience.
• Additional education will substitute for the required experience on a year-for-year basis.
• Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
• Strong verbal and written communication skills
• Good time management and organizational skills
• The ability to work well under pressure
• A willingness to work as part of a team
• Self motivated
• Organized
• Ability to multi-task
• Ability to prioritize work assignments

Responsibilities

• Performs administrative duties and coordinates work activities such as: schedules for staff, meeting preparation, notifications, tracking of inventory or building management.
• Participates in the development and assists in the implementation of county specific procedures for day-to- day functioning.
• Plans, organizes, checks or assists with work of other staff engaged in performing administrative duties.
• Schedules meetings or phone conferences and communicates as needed with the community partners or the public concerning issues of the county.
• Compiles, prepares and disseminates staff meeting minutes or other meetings as required.
• Prepares correspondence regarding interviews, hiring information or memorandums to staff.
• Interprets department policies or procedures for staff and general public.
• Compiles information or reports as needed to analyze workload information utilizing the Workers Information System (TWIST) or Benefind as needed or required.
• Maintains current filing, logs or manuals as requested.
• Organizes files as required by standards of practice or operation manual
• Updates, tracks and provides cases for internal and external reviews upon request for entities such as foster care review board.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level