Administrative Specialist | Housing Supports

Collaborative Support Programs•Barrington, NJ

10d•Onsite

About The Position

CSPNJ, a mental health nonprofit agency, is looking for an Administrative Specialist in Barrington, NJ for the Housing Supports department. The Administrative Specialist will perform a variety of administrative duties that support the functioning of the department. Responsibilities include supporting staff, completing data entry using various applications, completing reports, monitoring and ordering supplies, assisting with the upkeep of case records to assure completeness, and greeting and sign-in residents as they arrive.

Requirements

High School diploma / GED with 2 years of mental health experience OR College degree in business or a mental health discipline.
Knowledge of Medicaid policies and procedures.
Strong customer service skills
Proficient in MS Office products, especially Excel.
Familiarity with data management systems and basic database operations.
Ability to prioritize tasks and manage time effectively.
Excellent organizational and data organization skills to manage large volumes of information.
Communicate effectively at all levels in a diverse and fast paced working environment.
Ability to coordinate projects and work collaboratively with team members.
Ability to work with individuals with mental illness in a caring and professional manner.
Valid NJ Driver’s License with acceptable driving record.

Nice To Haves

Bilingual skills are a plus.
Lived Experience: CSPNJ prioritizes hiring people who use their own life experience dealing with mental health/substance use issues to inspire and support others.

Responsibilities

Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
Operates a variety of office equipment including a copier, fax machine, computer and assigned software.
Provide administrative support to office, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes.
Establishes and maintains record systems and files; updates and maintains records and reports related to assigned program and activities including those of a confidential nature; prepares reports and agenda items as assigned by the position.
Independently composes correspondence, answers inquiries, and provides technical information related to assigned program, policies, and procedures.
Communicates with various personnel, departments, outside agencies, and community members to exchange information, coordinate activities, and resolve issues or concerns; receives and responds to phone calls.