Administrative Specialist, College of Education, Health, and Behavioral Sciences

University of Tennessee•Martin, TN

8h•$18 - $23

About The Position

The Administrative Specialist provides high-level administrative and operational support to the Dean and the College of Education, Health, and Behavioral Sciences (CEHBS). The role supports the College’s day-to-day operations by coordinating administrative activities, monitoring budgets and financial transactions, managing college-level data, facilitating communication, and assisting with College events and initiatives. The position works with faculty, staff, students, university offices, and campus and community partners to support accurate information, effective communication, and efficient administrative processes. The successful candidate is expected to be organized, detail-oriented, resourceful, able to manage multiple priorities, maintain confidentiality, and provide responsive service. The position contributes to the effectiveness of the Dean’s Office and the success of the College through administrative coordination, data and budget management, communication, and event support.

Requirements

High school diploma and two or more years of office management experience.
Excellent oral and written communication skills, including strong grammar, editing, and proofreading abilities.
Strong interpersonal and customer service skills, with the ability to communicate effectively with diverse individuals.
Ability to work independently, take initiative, organize priorities, manage multiple tasks, and maintain attention to detail.
Ability to collaborate effectively with campus individuals and departments and community members.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and related applications.
Ability to learn and effectively use complex computer systems, including DASH, Banner, scheduling software, and other systems as needed.
Ability to maintain confidentiality and exercise appropriate judgment when handling sensitive information.
Ability to work effectively as part of a team and adapt to changing priorities, procedures, and organizational needs.
Commitment to responsive, supportive, and student-focused service.
Ability to recruit, hire, train, and supervise student workers.

Nice To Haves

Bachelor’s degree and two or more years of experience on a university campus.
Proficiency in Adobe Suite.
Experience with data visualizations.

Responsibilities

Reconcile monthly ledger reports and enter invoices, travel, and payroll transactions.
Verify procurement card transactions and allocate budgets to specific EO and RO accounts.
Maintain awareness of the CEHBS operational budget and review departmental budgets within the College in accordance with policies and procedures.
Ensure fiscal compliance with applicable organizational rules and regulations.
Purchase equipment and office supplies.
Maintain college-level data on enrollment, student credit hour production, majors, retention and persistence, admits, and registration.
Update the OneSpace platform monthly and provide monthly updates from the Dean’s Office.
Coordinate general faculty and staff communications.
Provide daily correspondence and email support to the Dean and the College.
Prepare committee agendas and minutes for the Dean and the College.
Maintain personnel files for College faculty and staff.
Assist with planning the fall retreat, spring symposium, and student success initiatives.
Recruit, hire, train, and supervise student workers.