Administrative Specialist, Talent Acquisition Support

DSV • Lancaster, TX

7d • Onsite

About The Position

The Administrative Specialist, Talent Acquisition Support plays a critical role in supporting the operational effectiveness of the Talent Acquisition (TA) function. This position provides administrative and coordination support to recruiters, manages staffing agency agreements, supports compliance tracking, and ensures the accuracy and integrity of recruitment data and documentation. The role partners closely with recruiters, P&O (HR), and business stakeholders to deliver a seamless and efficient hiring process.

Requirements

• Minimum of 1 year of experience in HR, recruiting, procurement, or administrative support required.
• Proficiency in Microsoft Office Suite, particularly Excel (reporting, tracking, and data management), Word, PowerPoint, and Outlook.
• High level of professionalism, discretion, and ability to handle confidential information.

Nice To Haves

• Associate or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent experience will be considered.
• Experience in a logistics, transportation, or supply chain environment preferred.
• Experience working with Applicant Tracking Systems (ATS) and HR systems preferred.
• Strong customer service orientation and collaborative mindset.
• Effective problem-solving skills with strong follow-through and ownership.

Responsibilities

• Provide day-to-day administrative support to the Talent Acquisition team across multiple divisions (Road, Air & Sea, Contract Logistics).
• Coordinate interview scheduling, candidate communications, onboarding activities, and offer documentation.
• Support requisition creation and posting within the Applicant Tracking System (ATS), ensuring accuracy and compliance with internal policies.
• Maintain and update Talent Acquisition dashboards, reports, and trackers (e.g., open requisitions, agency usage, cost-per-hire, time-to-fill).
• Prepare and distribute regular TA reports for leadership and HR stakeholders.
• Manage staffing agency and vendor agreements, including documentation, approvals, renewals, and compliance tracking.
• Maintain a centralized database of staffing agencies, including contacts, fee structures, and contract expiration dates.
• Serve as a point of contact for internal stakeholders regarding agency processes, documentation, and status updates.
• Assist with coordination of recruiting events, including career fairs and hiring initiatives, as needed.
• Maintain recruitment records in compliance with company standards and applicable employment laws.
• Conduct audits of TA files and system records to ensure data integrity and accuracy.
• Identify and support process improvements to enhance efficiency and consistency within TA operations.
• Maintain strict confidentiality of sensitive employee, candidate, and vendor information.
• Additional duties and projects as assigned.

Benefits

• Information regarding DSV’s benefits offerings, including eligibility, coverage options, and plan details, is available through the DSV Benefits Showcase. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree