Administrative Specialist Senior
About The Position
Do you like working with the public? Do you enjoy a fast-paced work environment? Are you a self-motivated, multi-tasking, and detail-oriented team player? If this sounds like you, then you might be the ideal candidate for the Administrative Specialist Senior position here in our Protection and Advocacy Division at the Kentucky Department of Public Advocacy (DPA). In this important role in Kentucky’s largest criminal defense firm, you are often the first point of contact between attorneys, clients, and other members of the community, as well as an administrative assistant to the office’s supervisor. You will also be expected to draft and edit a variety of documents and reports, so excellent communication skills - both written and verbal - are a must. Time management skills are also valued as the ideal candidate will be handling multiple time-sensitive tasks for various attorneys, and the ideal candidate will be able to prioritize and complete requested duties independently. The Kentucky Protection and Advocacy Division is part of the only legally based advocacy organization established by Congress to protect the rights of all individuals with disabilities. Kentucky Protection and Advocacy works to improve the lives of people with disabilities by guarding against abuse, neglect, and exploitation; advocating for basic rights; and ensuring access and accountability in health care, education, employment, housing, transportation, voting, and within the juvenile and criminal justice systems. Compassion for our clients and commitment to our mission are critical characteristics for the successful candidate. Please be advised that although medical cannabis has been legalized in the Commonwealth of Kentucky, due to other applicable state or federal laws, employees in this position are prohibited from using medical cannabis. If you need additional information about this prohibition, you may contact the agency point of contact for additional information. A pleasant, outgoing personality both in-person and on the phone are also highly desirable traits for this position.
Requirements
- Graduate of a college or university with a bachelor's degree.
- Three years of professional, administrative, or business experience.
- Additional education will substitute for the required experience on a year-for-year basis.
- Additional administrative, business, research, and/or clerical experience will substitute for the required education on a year-for-year basis.
Nice To Haves
- Self-motivated
- Multi-tasking
- Detail-oriented
- Team player
- Excellent communication skills - both written and verbal
- Time management skills
- Able to prioritize and complete requested duties independently
- Compassion for our clients
- Commitment to our mission
- Pleasant, outgoing personality both in-person and on the phone
Responsibilities
- Drafting service contracts.
- Preparing correspondence.
- Performing data entry.
- Answering phones.
- Greeting clients as needed.
- Preparing and distributing monthly reports.
- Assisting with other clerical tasks.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
