Administrative Specialist, Procurement (Finance) (Hybrid/Telework)

CBC/Radio-Canada • Toronto, ON

3d • Hybrid

About The Position

This role is a hybrid work arrangement. Work schedule to be discussed with the Hiring Manager according to the guidelines defined by the department. We are currently looking to fill two temporary positions for this role: one position is for a one-year term, and the other is temporary until March 31, 2027. Reporting to the Manager of Operations, you will advise requesters on procurement of goods and services, ensuring compliance with corporate procurement standards and policies. Also, your analytical skills, sound judgment and communication skills will allow you to assume the daily responsibilities related to the role of a buyer.

Requirements

• College diploma or equivalent.
• Two years’ experience or more in similar or related positions or activities.
• Proven client service skills and experience.
• Excellent knowledge of Microsoft Word, Excel and PowerPoint.
• Advanced knowledge of SAP.
• Strong interpersonal and team-playing skills.
• Able to take initiative, be proactive, and work independently.
• Proven negotiation skills.
• Strong ability to multitask and prioritize in a busy, high-pressure work environment.
• Highly organized and able to meet tight deadlines.
• Attention to detail and accuracy.
• Open-minded and comfortable adapting to change.

Nice To Haves

• Purchasing Management Association of Canada (PMAC) certification, an asset.
• Experience with tendering processes (RFPs) an asset.

Responsibilities

• Performs a needs analysis with customers and determines the appropriate method of supply.
• Analyzes and processes purchase requisitions, creates and authorizes purchase orders, amends related documents as required to reflect cost variances between purchase orders, invoices and acquisition cards.
• Research and evaluate new sources of supply.
• Conducts assigned vendor selection processes; analyzes requirements; prepares RFP; develops evaluation grid; submits requests to vendors. Analyzes responses and makes recommendations to requestors.
• Negotiates with suppliers, as requested, on prices of goods or services and other terms and conditions.
• Ensures compliance with purchasing terms and conditions and communicates with suppliers or requisitioners as required.
• Ensures that transactions and contractual documents take into account the various issues, risk elements and reflect the commercial agreements and terms and conditions.
• Fills out appropriate forms and documents; prepares correspondence and reports as required to ensure necessary follow-up.
• Familiarizes others with their work by explaining their own tasks and informs the applicant in real time of the progress of projects and/or actions in progress.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree