Administrative Specialist (PBX Operator)

Devereux•League City, TX

5d•Onsite

About The Position

Are you organized, dependable, and calm under pressure? Do you enjoy being the go-to person who keeps everything running smoothly? We’re looking for an Administrative Specialist – People Operations to serve as the first point of contact for our Center and a critical support partner across departments. This role is ideal for someone who takes pride in their work, thrives in a fast-paced environment, and understands the importance of professionalism, safety, and communication. The Administrative Specialist is responsible for the daily operation of the switchboard (PBX), serving as the Center Receptionist, and providing administrative and clerical support to People Operations and other departments. This role also plays a vital part in emergency communication and coordination throughout the Center.

Requirements

Minimum 2 years administrative experience
High School Diploma or equivalent
Strong computer and communication skills
Valid driver’s license
Two (2) years experience working in a clerical/secretarial position in front office healthcare setting preferred.

Nice To Haves

Dependable, organized, and professional
Calm under pressure; able to respond to emergencies
Respectful, team-oriented, and customer-focused
Committed to safety, confidentiality, and Devereux’s mission

Responsibilities

Operate switchboard and route calls accurately
Serve as first point of contact for the Center
Handle emergency calls; announce and text emergency codes
Coordinate communication via phone and walkie-talkies
Provide administrative support (data entry, scanning, filing)
Badge backup creation and package coordination
Support daily operations (front lobby upkeep, sanitation, restrooms, plants, coffee water)
Respond to department requests as assigned