Administrative Specialist III

University of Arkansas System•Fayetteville, AR

4d•Onsite

About The Position

The Administrative Specialist III is the first point of contact for the departmental office and provides administrative support for the Department of Entomology and Plant Pathology. The primary job duties include managing departmental inventory and assisting with departmental travel and fleet management. This position will have reception and clerical duties, such as answering the phone, maintaining the cleanliness of common areas, assisting with faculty, student, and staff copying, faxing, and shredding requests, managing departmental shipping and receiving needs, and organizing special events including weekly seminars. Other duties may be assigned by supervisor or department head. Regular and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Requirements

Formal education equivalent of a high school diploma
Three years of experience in a related field applicable to the work performed
Excellent communication and customer service skills
Current knowledge and skills in Microsoft Office suite
Current knowledge and skills in Adobe creative suite
Ability and willingness to interact with a diverse population
Attention to detail
Ability to multi-task
Ability to work around lots of interruptions
Proof of legal authority to work in the United States on the first day of employment

Nice To Haves

Completion of an associate degree may substitute for two years of the required experience
Experience with Workday or previous UA System applications
Knowledge of the University of Arkansas and the Division of Agriculture

Responsibilities

Managing departmental inventory
Assisting with departmental travel and fleet management
Answering the phone
Maintaining the cleanliness of common areas
Assisting with faculty, student, and staff copying, faxing, and shredding requests
Managing departmental shipping and receiving needs
Organizing special events including weekly seminars