Administrative Specialist III - University College

University of Arkansas System

10d•Hybrid

About The Position

The Administrative Specialist III is responsible for coordinating office activities and managing Workday requisitions and related tasks for the Division of University College. This role requires flexibility, the ability to maintain confidentiality, work both independently and as part of a team, and to work efficiently and productively. May require travel to other campus locations as needed.

Requirements

Associate’s degree or higher
1-2 years of experience in an administrative role with increasing responsibilities.
Demonstrates professionalism and exceptional customer service skills
Team oriented
Proficient in MS Word, Excel, and PowerPoint
Displays a positive attitude and effective written and oral communication skills.
Prepares spreadsheets, documents, reports, and presentations.
Excellent organizational skills and attention to detail
Provides clerical and administrative support to supervisory and professional staff.
Serves as administrative manager for Dean's office.
Works with students to ensure their needs are met regarding referrals, paperwork assistance, advisement appointments, etc.

Nice To Haves

Bachelor's degree
Professional administration experience in a higher education environment.
2-3 years of experience in an administrative role with increasing responsibilities
Experience working in a higher education environment

Responsibilities

Research, prepare, examine, and verify documents and special reports, as well as develop, revise, and recommend administrative policies and procedures as directed by the Dean.
Ensure that supplies and equipment are ordered and delivered in a timely manner and recorded properly in Workday.
Maintain meeting minutes as needed, schedule meetings, and follow up for advisory committee meetings and other activities.
Assist with the AA degree application process.
Collaborate with procurement and finance for equipment and supply orders.
Perform other duties as assigned.