Administrative Specialist III, Grade N23

Montgomery County • 1307 Seven Locks Road Rockville MD 20854, MD

7d • Onsite

About The Position

The Department of Correction and Rehabilitation is recruiting for an Administrative Specialist III. The Records section of DOCR operates 24 hours/7days weekly, providing administrative services to multiple public safety stakeholders, including judicial officers, court personnel, law enforcement agencies, offenders and their families, and the public. The responsibilities consist of numerous tasks which involve processing and ensuring the accurate maintenance of incarcerated individuals criminal records for over 12,000 annual intakes and calculating over 2,500 new Sentenced Diminution of Confinement Records annually to calculate incarcerated individuals release dates. The Eligible List created from this recruitment will be used to fill current and future vacancies. The Department of Correction and Rehabilitation (DOCR) is seeking a highly skilled Administrative Specialist III to join their team. The Administrative Specialist III position is located at the Montgomery County Detention Center (1307 Seven Locks Road, Rockville, MD) within the Detention Services Section. The Records Section operates 24hours per day, 7 days per week, providing public safety services to multiple stakeholders. The selected applicants will work Monday through Friday from 2:30pm to 11:00pm. Employees in this classification are considered essential staff and will be required to be at work during weather-related events or general emergencies. The selected applicant will be responsible for the management and maintenance of approximately 800 current offenders' criminal history case files and 12,000+ Past Records files annually. Duties include, interpreting pertinent laws and regulations relating to offenders' commitments, release orders, detainers, and other court documents; managing the daily Records Section operations, maintaining the accountability of offenders, via daily institutional counts and offenders' movements between DOCR's three correctional facilities, the judicial courts, and other jurisdictions (i.e., Montgomery County Correctional Facility, Detention Center, Pre-Release Center, District Court, Circuit Court, and other agencies);and performing other related duties as necessary to ensure the efficient and optimum operation of the Records Section. This position is responsible for reviewing and approving numerous sentence diminution computations weekly to ensure the legal incarceration and discharge of incarcerated individuals. This involves a complicated process to accurately apply sentence credits when calculating incarcerated individuals' release dates according to the Justice Reinvestment Act (JRA) parameters. The selected applicant must appropriately interpret laws pertaining to the legal incarceration and procedures to understand complex sentence structures and appropriately apply program credits and goodtime credits that are applicable to calculate offender diminution of confinement records. This position requires multi-tasking in a demanding working environment, as well as ensuring quality customer service and public relations; representing the Department in dispositions and court procedures as the official "Custodian of Records" as needed in response to subpoenas for both criminal and civil matters; working collaboratively with other criminal justice agencies, law enforcement personnel, stakeholders, offenders' families and the public; maintaining accurate records to ensure security of offender’s information and the legal incarceration and ensuring accurate and timely releases of offenders, incarceration and/or release of an individual illegally.

Requirements

• Three (3) years of professional administrative experience related to offenders’ criminal history information, incarceration and procedures, and records management.
• Graduation from an accredited college or university with a bachelor's degree.
• Additional education will substitute for the required experience on a year-for-year basis.
• Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.

Nice To Haves

• Experience interpreting Federal, State, and Local laws and regulations pertaining to offenders’ legal incarceration, procedures, commitments, and discharges.
• Knowledge applying the Annotated Code of Maryland Criminal Laws related to legal confinement and the Justice Reinvestment Act governing sentence diminution confinement calculations.
• Experience utilizing correctional regulations and practices relating to the security of offenders’ information, dissemination of criminal history records, and offenders’ records management.
• Experience utilizing various criminal justice systems and databases (IJIS,CJCMS, JMA CRIMS, JIS, JMS, METERS, MVA, NCIC, R3M, SOR, VINE,MD Secured Case Search, Microsoft Office, Outlook, Excel, Access, etc.)in entering and querying offenders’ information.
• Experience communicating clearly, tactfully, and effectively with judges, other criminal justice stakeholders, and the public, providing quality customer service.
• Experience handling and maintaining criminal records and/or confidential records and dealing with sensitive or difficult situations that require discretion and confidentiality.
• Experience communicating effectively (verbal and written), making sound judgments, defining problems, establishing facts, and drawing valid conclusions in problem resolution.

Responsibilities

• Conducts workload assessment and provides shift coverage to meet operational needs as deemed necessary when there is a shortage of staff.
• Enforces work schedules, standards, performances, and attendances according to Department and Local Union guidance, policies, and standards.
• Performing administrative, investigative, analytical, and technical duties directly related to Records information, collection, and analysis regarding offenders’ incarceration and expungement.
• Manages and supervises the ICE detainer requests and release processes.
• Manages sex offender's registrations for released and incarcerated individuals as required by State and Federal law.
• Ensures Record division employees adhere to Department policy and procedures related to VINE.
• Interpreting court commitments and release orders to ensure the lawful confinement of individuals received in the Detention Center, and expungement of offender's criminal history case files and electronic records.
• Conducting research and analysis of offender's criminal histories.
• Collaborating with internal and external agencies.
• Assimilating, analyzing, and disseminating information and data to appropriate agencies and parties.
• Provides guidance, support services, and direction to employees, internal and external agents, and judicial personnel (clerk, judge, probation officer, commission, etc.), and other criminal justice and law enforcement agencies regarding the legal incarceration and releases of inmates.
• Conducts a thorough analysis and assessment of incarcerated individual criminal history case files to ensure the accurate interpretation of court documents, commitments, court orders, and reviews documents for ambiguity and obtains amendment documents from court personnel.
• Authorizing the release of incarcerated individuals as appropriate, calculating individual's sentences, maintaining individuals’ population movements, and managing the accountability of individual's daily counts.
• Entering and retrieving data into various criminal justice databases to include Criminal Justice Case Management System (CJCMS), Correction and Rehabilitation Information Management System (CRIMS), Jail Management System (JMS), and the Victim Information & Notification Everyday (VINE) System; and Using various automated systems and software programs (IJIS, METERS, JIS, NCIC, Excel, Microsoft Word, etc.) to formulate reports.

Benefits

• The salary range above represents this position’s earning potential. The anticipated hiring range for this position will be $ 76,742 to $ 114,935 , based on the candidate’s qualifications and experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level