Administrative Specialist II - Fleet Services

Pima County • Tucson, AZ

5d

About The Position

The Administrative Specialist II provides complex professional administrative services for a department, division, or program within Pima County and oversees specialized administrative activities. This role involves negotiating and establishing Intergovernmental Agreements (IGA), contracts, and other obligatory agreements, as well as monitoring compliance. The position also entails preparing work unit budgets, overseeing expenditures, performing cost and statistical analyses, and preparing reports and recommendations. Additionally, the Administrative Specialist II conducts research, informs management of issues and concerns, responds to public inquiries, and ensures compliance with federal/state statutes, regulations, and county policy. The role may also oversee internal services such as accounting, payroll, personnel, management information services, and purchasing. The Administrative Specialist II represents the work unit at various meetings and conferences, providing specialized expertise. A key responsibility includes developing, maintaining, and managing databases using automated information systems and compiling/reviewing/monitoring information for reporting purposes.

Requirements

• Associate’s Degree from an accredited college or university in public administration, business administration, management, or a closely related field AND one year of professional experience in public or business administration.
• Valid driver license is at time of application.
• Valid AZ driver license is at time of appointment.
• The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
• Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.

Nice To Haves

• Minimum three (3) years administrative experience within the last eight (8) years, supporting internal services in budgeting, overseeing expenditures, and cost analyses.
• Minimum two (2) years experience assisting with database administration, user management, and data entry.
• Minimum two (2) years experience interpreting and applying policies, procedures, laws and regulations in support of governmental or organizational operations.
• Minimum two (2) years experience using data analysis and reporting tools such as Excel and Access, or comparable systems to prepare reports, summaries, and recommendations for management.
• Minimum two (2) years experience with human resources processes, including management of departmental confidential documents and sensitive personnel information.

Responsibilities

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes

Benefits

• Pima County Government is an Equal Employment Opportunity employer.
• We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree