Administrative Specialist II - Fleet Services

Pima County • Tucson, AZ

1d • $48,422 - $65,395 • Onsite

About The Position

The Administrative Specialist II provides complex professional administrative services for a department, division, or program within Pima County and oversees specialized administrative activities. This role involves negotiating and establishing Intergovernmental Agreements (IGA), contracts, and other obligatory agreements, as well as monitoring compliance. The position also entails preparing work unit budgets, overseeing expenditures, performing cost and statistical analyses, and preparing reports and recommendations. Additionally, the Administrative Specialist II conducts research, prepares written reports, informs management of issues, and responds to public inquiries by interpreting work unit and county policies and procedures. The role ensures compliance with federal/state statutes, regulations, and county policy, and may oversee internal services such as accounting, payroll, personnel, management information services, and purchasing. The position also involves representing the work unit at meetings and conferences, developing and managing databases, and compiling/reviewing information for reporting purposes.

Requirements

• Associate’s Degree from an accredited college or university in public administration, business administration, management, or a closely related field AND one year of professional experience in public or business administration.
• Valid driver license is required at time of application.
• Valid AZ driver license is required at time of appointment.
• Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.

Nice To Haves

• Minimum three (3) years administrative experience within the last eight (8) years, supporting internal services in budgeting, overseeing expenditures, and cost analyses.
• Minimum two (2) years experience assisting with database administration, user management, and data entry.
• Minimum two (2) years experience interpreting and applying policies, procedures, laws and regulations in support of governmental or organizational operations.
• Minimum two (2) years experience using data analysis and reporting tools such as Excel and Access, or comparable systems to prepare reports, summaries, and recommendations for management.
• Minimum two (2) years experience with human resources processes, including management of departmental confidential documents and sensitive personnel information.

Responsibilities

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes

Benefits

• competitive salaries
• generous health insurance coverage
• retirement plans
• flexible work schedules
• generous family leave policy
• wellness programs
• opportunities for professional advancement through training programs, workshops, and educational reimbursement programs
• County-wide employee recognition program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree