Administrative Specialist II - Health Department

Pima County • Tucson, AZ

1d • Onsite

About The Position

This position provides specialized administrative support to the Office of the Director within the Pima County Health Department. Responsibilities include collaborating with Director’s Office staff to coordinate internship placements and support academic health department operations. The role independently drafts correspondence such as emails, memos, and letters; responds to internship inquiries; develops and maintains tracking systems and processes; partners with staff and managers to guide workflows; schedules meetings; and performs other assigned duties. The incumbent is also expected to independently complete or coordinate special projects as needed. This is a grant-funded position ending November 2027.

Requirements

• Associate’s Degree from an accredited college or university in public administration, business administration, management, or a closely related field AND one year of professional experience in public or business administration.
• One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
• Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment.
• Subject to a 39-month DOT Motor Vehicle Record review.
• Pre-employment background checks.
• Post-job offer proof of immunization(s) or immunization(s) and/or a TB screening.

Nice To Haves

• Minimum one (1) year experience providing administrative support for an executive level office or leader.
• Minimum one (1) year experience with/knowledge of Microsoft Office Suite (Excel, Word, Power Point, Outlook, and Teams).
• Experience drafting professional written communications (e.g., emails, memos, and letters) and delivering clear verbal communication in a professional setting.
• Experience collaborating across teams to complete multiple projects concurrently.

Responsibilities

• Provides complex administrative services of a specialized nature to a department, division, or program within Pima County.
• Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance.
• Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations.
• Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit.
• Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures.
• Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy.
• Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing.
• Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment.
• Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.
• Collaborates with Director’s Office staff to coordinate internship placements and support academic health department operations.
• Independently drafts correspondence such as emails, memos, and letters.
• Responds to internship inquiries.
• Develops and maintains tracking systems and processes.
• Partners with staff and managers to guide workflows.
• Schedules meetings.
• Performs other assigned duties.
• Independently completes or coordinates special projects as needed.

Benefits

• Competitive salaries
• Generous health insurance coverage
• Retirement plans
• Flexible work schedules
• Generous family leave policy
• Wellness programs
• Opportunities for professional advancement through training programs, workshops, and educational reimbursement programs.
• County-wide employee recognition program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree