Administrative Specialist II
About The Position
The Administrative Specialist II for the Washington County Sheriff’s Office – Jail Division provides essential administrative support to the Jail Administrative Office, leadership team, and staff across the division. This role manages a wide range of responsibilities that ensure smooth daily operations within a dynamic correctional environment. Key duties include answering phones and responding to email inquiries, processing physical and electronic mail for Adults in Custody, scanning and organizing documents, ordering and tracking supplies, performing data entry, maintaining and organizing files, managing calendars and scheduling meetings, and delivering professional customer service to both internal and external stakeholders. The Administrative Specialist II serves as a dependable resource to the Jail Division by supporting ongoing administrative needs and contributing to an efficient, well‑coordinated office.
Requirements
- High school diploma or equivalent
- Three (3) years of progressively responsible experience providing administrative or clerical support
- Possession of Microsoft Office Specialist (MOS) or other applicable certifications may substitute for up to one (1) year of the experience requirement.
- Selected finalist will be required to pass a post-offer drug screen.
- The selected finalist(s) for this position must be able to pass a thorough background investigation conducted by the Sheriff's Office.
Nice To Haves
- Knowledge of Business English, spelling, grammar, and punctuation
- Knowledge of Proofreading and document formatting
- Knowledge of Microsoft 365 applications (Adobe Acrobat, PowerPoint, etc.)
- Skills to communicate clearly with Adults in Custody (AICs), citizens, and all levels of Washington County staff members.
- Skills to provide professional demeanor in all interactions.
- Skills to support multiple staff leaders simultaneously.
- Ability to create and maintain process documentation or standard operating procedures (SOPs).
- Ability to utilize advanced features in Microsoft Word (creating large documents with references, multiple sections, multimedia, mail merge, tracking changes and comments).
- Ability to utilize advanced features in Microsoft Excel (pivot tables, VLOOKUP, conditional formatting).
- Ability to handle confidential information with discretion.
- Ability to organize and manage multiple tasks effectively.
- Ability to collaborate and work well with others.
Responsibilities
- Answering phones and responding to email inquiries
- Processing physical and electronic mail for Adults in Custody
- Scanning and organizing documents
- Ordering and tracking supplies
- Performing data entry
- Maintaining and organizing files
- Managing calendars and scheduling meetings
- Delivering professional customer service to both internal and external stakeholders
Benefits
- Award-winning benefits and wellness program
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
