Administrative Specialist II

Anne Arundel County•Anne Arundel County, MD

3d•Onsite

About The Position

Anne Arundel County Government is currently hiring for a full-time, permanent Administrative Specialist II position in the Office of Inspections and Permits. The mission of the Department of Inspections and Permits is to become the most efficient and cost-effective provider of permit issuance, inspection services, and enforcement services for the citizens of Anne Arundel County and assure public safety, health, and welfare insofar as the entire construction and development process affects them. The position of Administrative Specialist II meets and greets all customers who enter the Permit Center. This position provides basic information to customers on permit requirements, distributes permit applications, and issues building and trade permits.

Requirements

Graduation from high school.
Two (2) or more years of experience in administrative support work.

Nice To Haves

Receptionist experience with a strong focus on phone-based customer service and greeting and directing visitors.
Knowledge and experience with the residential and commercial building permit process
Able to multitask and remain calm under pressure.

Responsibilities

Formats and types correspondence, reports, tables, contracts, Requests for Proposals, regulations, purchase orders, invoices, and other office documents utilizing a variety of computer systems and software applications.
Reviews, codes, enters, and updates data in manual and/or automated systems to maintain current records and initiates corrective actions, as necessary, to assure accuracy and completeness.
Schedules appointments for staff and coordinates calendar commitments for meeting rooms.
Maintains, monitors, and contributes to the modification of filing systems and/or document control procedures.
Tabulates and prepares numerical data, tables, and reports from information found in other sources.
Collects data from existing records and types of budget documents, numerical data, financial projections, and income and expenditure reports.
Receives visitors, answers telephones, and supplies information to the general public and other county employees, making referrals as appropriate.
Receives and distributes/routes invoices, bills, requisitions, payment requests, applications, claims, orders, forms, and bids for processing.
Receives, reviews, and distributes incoming mail and other materials.
Proofreads documents for accuracy, completeness, and adherence to procedural requirements.
Receives and records cash and/or checks and issues receipts.