Administrative Specialist II - Joel D. Valdez Main Library

Pima County•Tucson, AZ

7d•Hybrid

About The Position

Pima County Public Library is seeking an Administrative Specialist II to join their team to support department personnel functions throughout the department. This position provides specialized support in areas such as recruitment, payroll, employee records, and personnel processes while working closely with employees and supervisors across their 27 library locations. This position requires the ability to report to, and travel between, assigned library locations during the workday within a reasonable timeframe.

Requirements

Associate’s Degree from an accredited college or university in public administration, business administration, management, or a closely related field as determined by the department head at the time of recruitment AND one year of professional experience in public or business administration. (Relevant experience and/or education from an accredited college or university may be substituted.)
One year with Pima County as an Administrative Specialist I or closely related professional administrative classification.
Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Nice To Haves

Minimum one (1) year experience coordinating multiple personnel projects or assignments, including prioritizing competing tasks, tracking deadlines, and ensuring accuracy.
Minimum one (1) year experience working with payroll, timekeeping, benefits, all types of leave and/or employee data in a public-sector or large organizational environment.
Minimum one (1) year experience supporting recruitment and selection processes, including job postings, interview coordination, applicant communication, and pre-employment activities.
Minimum one (1) year experience providing customer service and responses to employees and/or supervisors regarding confidential inquiries.

Responsibilities

Provides complex administrative services of a specialized nature to a department, division, or program within Pima County.
Negotiates and establishes Intergovernmental Agreements (IGA), contracts and other obligatory agreements and monitors compliance.
Prepares work unit budgets, oversees expenditures, performs cost and statistical analyses and prepares reports and recommendations.
Performs research, prepares written reports and recommendations and informs management of issues, concerns and problems of specialized work unit.
Provides information, status, and recommendations to department directors, division managers and professional staff regarding area of assignment and responds to public inquiries interpreting work unit and county policies and procedures.
Ensures work unit policies, procedures and activities comply with applicable federal/state statutes and regulations and county policy.
Oversees internal services such as accounting, payroll, personnel, management information services and/or purchasing.
Represents work unit at various meetings, conferences, or on committees and provides specialized expertise related to area of assignment.
Develops, maintains and manages databases using automated information systems and compiles/reviews/monitors information for reporting purposes.