Administrative Services Manager I - Joel D. Valdez Main Library

Pima County • Tucson, AZ

7d • Hybrid

About The Position

The Pima County Public Library is seeking an Administrative Services Manager I to support its facilities across 27 library locations. This role is crucial for ensuring the safety, functionality, and welcoming atmosphere of the libraries for staff and the community. The successful candidate will lead a facilities team, overseeing building maintenance, repairs, renovations, and construction projects throughout the library system. This position offers the chance to work on diverse projects, collaborate with library leadership and vendors, and ensure facilities meet community needs. It requires the ability to travel between assigned library locations during the workday. This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.

Requirements

• Bachelor’s degree from an accredited college or university with a major in public or business administration/management, purchasing, material management, accounting, occupational training, engineering or a related field as determined by the department head at the time of recruitment AND three years of supervisory experience in public or business administration or in one of the identified fields.
• Five years of professional level experience in any of the identified fields that includes at least three years of supervisory or managerial experience.
• Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.

Nice To Haves

• Minimum two (2) years experience working with facilities reporting, building maintenance, repairs, renovations, or construction-related projects across multiple locations.
• Minimum one (1) year experience managing and leading a team.
• Minimum two (2) years experience using computerized maintenance-management or work-order systems to submit requests, monitor progress, maintain records, and prepare reports (Maximo, Excel, Microsoft Teams).

Responsibilities

• Manages and administers, and plans administrative or support services or operations, including fiscal and general administrative functions as they relate to area of assignment.
• Manages, administers and coordinates internal services or support functions for a department or specific functional unit.
• Manages the acquisition, storage and distribution of supplies and equipment to support unit or department activities.
• Develops or participates in the development of departmental related policies and procedures and implements same as they relate to area of assignment.
• Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules, regulations or related materials for impact on unit, division, or department management or operations, and recommends changes to management.
• Develops and implements new procedures for both short- and long-term plans to improve efficiency, productivity and operating economy of areas of assignment.
• Provides input to and assists in the development and design of automated information systems.
• Coordinates the collection, reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment.
• Oversees the development, submission, maintenance and archiving of County/state/ federal-mandated reports, forms, and records.
• Directs formal training and development programs for assigned staff, County employees, or community or public interest groups.
• Supervises, trains and evaluates support staff and coordinates the activities of area of assignment.
• Reviews work of staff to ensure accuracy of documents and adherence to policy.
• Represents the department/division by interacting with various County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals.

Benefits

• The Pima County Public Library is looking for an Administrative Services Manager I to join our team to provide support for facilities throughout the department.
• This position plays an important role in keeping our 27 library locations safe, functional, and welcoming for our staff and community.
• This is an opportunity to work on a variety of projects, collaborate with library leaders and vendors, and help ensure our facilities continue to meet the needs of the communities we serve.
• If you enjoy leading a team, solving facility-related challenges, coordinating projects, and making a visible impact across the community, we invite you to apply!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level