Administrative Specialist II - DPR60033148
About The Position
The Administrative Specialist II provides administrative and office support to the Deputy Director of Operations and Operations leadership staff. The role may coordinate business functions across the section and division, including budget, communications, personnel, human resources, purchasing and accounting, and records management and retention. Most work is performed independently with limited supervision. The position reports directly to the Deputy Director of Operations. The position independently organizes and implements administrative support for a large, complex section of the division; coordinates complex records processing; gathers, analyzes, edits, and reports information for programs and projects; and recommends courses of action. It interprets and helps develop policies and procedures, and provides information and guidance to district- and park-level administrative assistants. Other duties include assisting with budget request reviews, preparing reports and other materials, maintaining several operational databases and allocation records, and prioritizing daily administrative workflow.
Requirements
- High school diploma or GED and four years of related administrative experience, or an equivalent combination of education and experience.
- Must have a valid U.S.-issued driver's license or be able to obtain one within 90 days of employment.
Nice To Haves
- Demonstrated experience recording, compiling, summarizing, and analyzing data.
- Demonstrated experience planning, prioritizing, organizing, and reviewing administrative and/or office workflow and procedures.
- Demonstrated experience communicating effectively orally and in writing.
- Demonstrated work experience planning and coordinating a volume and variety of appointments, meetings, conferences, and workshops.
Responsibilities
- Independently organize and implement administrative support for a large, complex division section.
- Coordinate complex records processing and gather, analyze, edit, and report information for programs and projects, exercising discretionary and evaluative judgment and recommending courses of action.
- Interpret and assist with the development of policies and procedures.
- Interpret, carry out, and explain established programs, policies, and procedures.
- Provide information and guidance to district-level and park-level administrative assistants.
- Assist with reviewing, editing, and managing budget requests for appropriateness, completeness, and compliance.
- Write, edit, and coordinate preparation of reports, speeches, and other printed or electronic materials, including determining necessary content.
- Maintain the housing database and related documents, state vehicle allocations, uniform allotments and ordering, parking passes, and the process for obtaining State ID.
- Maintain Park Advisory Committee membership databases and staff and Friends Groups contact lists.
- Plan and prioritize daily administrative workflow.
Benefits
- Paid parental leave for birth, adoption, and foster care.
- Eligibility for the Public Service Loan Forgiveness Program.
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What This Job Offers
Job Type
Full-time
Education Level
High school or GED
