Administrative Specialist II - Dean%27s Office

Georgia State University•Atlanta, GA

1d•Onsite

About The Position

The College of Law's Administrative Services Department is hiring for an Administrative Specialist II. This is a full-time staff position. This position provides general office support with a variety of administrative activities and related tasks. This position serves as the first point of contact for the College of Law Deans Suite. This position is responsible for providing effective administrative assistance for all day-to-day operations, performing various clerical duties, and managing administrative tasks - including invoice management, travel coordination, sorting mail, filing, scheduling meetings, and restocking supplies.

Requirements

Bachelor's degree and two years of related experience or; a combination of education and related experience.
Proficiency with Microsoft Office Suite
Professional demeanor and appearance.
Excellent written and verbal communication skills.
Ability to be resourceful and proactive in dealing with issues that may arise and ability to organize and prioritize work assignments.

Responsibilities

Greets visitors, responds to questions, provides necessary documents or instructions, and directs guests to the appropriate party.
Answers telephone inquiries and routes callers efficiently.
Performs general administrative functions, including opening, sorting, and distributing incoming mail, and processing outgoing mail.
Orders and maintains office supply inventory.
Assists the Executive Assistant with maintaining the College of Law (COL) major events calendar, records, and filing systems.
Assist coordinate meetings by sending invites and ordering food.
Manages mailings, shipping, and contact lists, while assisting with database updates.
Assist with College of Law signature events including setting up registration tables & nametags.
Monitor registration for number of attendees, dietary restrictions, disability accommodations that are needed.
Arrange parking.
Serve as a versatile backup Administrative Specialist for college-wide teams, assisting with large-scale projects, event execution, and operational continuity during staff shortages.
Processes invoices, honoraria, and expense reimbursements for the Dean's suite, coordinating adjustments using PantherMart and other university systems.
Assists with routing contracts.
Assists in arranging domestic and international travel (including airfare and lodging) for Dean's suite members, leadership, and students.
Submits travel authorizations prior to trips and collects receipts for reimbursements.