Administrative Specialist II - Library (Part-Time)

Town of Prescott Valley•Prescott Valley, AZ

5d•Onsite

About The Position

The Town of Prescott Valley invites you to apply for the position of Administrative Specialist II (Part-Time) – Library. We invite you to join this high performing team with the Town of Prescott Valley, serving as our Administrative Specialist II supporting the Library department. If you have a desire to serve the community, we encourage you to apply.

Requirements

Associate degree and a minimum of four (4) years of progressively responsible administrative and fiscal experience; or a high school diploma/equivalent with six (6) years of progressively responsible administration and fiscal experience.
Must be proficient with Microsoft Office suite.
Ability to pass a pre-employment background including driving record.
Ability to type/key 60 words per minute.
Working knowledge of procedures and policies; payroll and personnel administrative procedures and municipal methods, functions and services.
Excellent interpersonal communications and customer service skills.

Responsibilities

Provide administrative support to the Library department, including phone coverage, budget entry, data entry and documentation, mail distribution, ordering supplies, filing and document management.
Provides advanced level and confidential administrative support including compiling detailed information, preparing policy drafts, statistical reports and other documents.
Routinely conducts research and performs special projects for the department.
Assists in departmental budget preparation; reconciles invoices, procurement card statements, supplies, legal publications and contracts.
Resolves customer inquiries independently using appropriate judgement and authorized discretion within established policies and procedures.
Complete records retention and destruction activities in accordance with local, state, and federal guidelines.
Manage all incoming record requests.