Administrative Specialist II (Faculty Support)

Georgia State University•Atlanta, GA

3d•Hybrid

About The Position

Georgia State Law is seeking an Administrative Specialist II to provide administrative management and programmatic support for full and part-time faculty, academic programs, and various faculty committees. This role involves daily office operations such as coordinating meetings and events, database management, record-keeping, expenditure review, and managing registration, travel, and reimbursement processes. The position may also involve cross-functional duties for other areas of the College. The employee will work a schedule of 8:30 am to 5:15 pm Monday-Friday, with a meal break, and may be asked to work occasional additional hours for specialized events. One remote workday per week may be considered after the first 3 months of employment.

Requirements

Bachelor’s degree and two years of related experience, or a combination of education and experience.

Nice To Haves

Knowledge of administrative and business management policies and procedures.
Ability to utilize data management applications.
Working knowledge of Microsoft Office, Panther Mart, and PeopleSoft Financials systems.
Ability to communicate effectively both verbally and in writing.
Effective project management and organizational skills.

Responsibilities

Provides administrative management for a select group of the College’s full-time faculty and supports selected part-time faculty.
Manages travel accommodations program-related logistics.
Coordinates faculty expense reimbursement and payment of invoices.
Provides reconciliation of monthly expenditures and coordinates budget adjustments through appropriate departmental and University personnel.
Serves as an initiator of payment requests and purchase orders and ensures the proper routing and follow-up of contract and consultant agreements.
Works closely with faculty to facilitate the timely and accurate processing of business transactions.
Utilizes Panther Mart and Web Invoicing system for specific process management.
Prepares memoranda, teaching materials and exams, general correspondence, and other documents.
Maintains records and filing systems.
Provides administrative support for faculty search and standing committees.
Coordinates administrative aspects for events, conferences, symposia, workshops, and speaker events.
Performs other duties as assigned.