Administrative Specialist I (Athletics)

City of Johnson City•Johnson City, TN

About The Position

The City of Johnson City, Tennessee is accepting online applications for an Administrative Specialist I with Athletics. The employee p erforms intermediate skilled clerical work providing office, clerical, and secretarial support functions to several divisions of the department or first level manager; does related work as required. Work in this class involves varied and occasionally complex clerical/stenographic methods and problems. Requires employees to have a general knowledge in department functions, particularly in policy procedures and methods. With increasing responsibility, employees in this position function with a greater level of independence, approaching that of Administrative Specialist II. The work may require the exercise of judgement based upon knowledge gained through experience, but all decisions are made in accordance with established precedent or department policy. Essential Functions of Position: receiving and processing calls to the appropriate person or department; creates and maintains filing systems and libraries; processes requisitions, invoices and work orders; enters data into department computer system from a wide variety of sources; provides public relations support as required; processes and distributes mail; maintains a variety of reports specific to routine functions of the department; may perform clerical work of a specified nature; may work on databases or other common or specialized software as required; prepares vendor's invoices and purchase orders; operates standard office equipment such as calculator, copy machine, duplicating equipment, computer terminal, etc.; may make decisions concerning appropriate formats for some documents; may be required to prioritize assignments; assist management with special projects may function in a relief position when employees in such positions are unavailable performs related tasks as required. Other functions of Position: maintain active databases as needed prepares and updates records and reports prepares work orders process customer's requests sets up new accounts, transfers and close accounts prepares adjustments to accounts

Requirements

General knowledge of office methods, procedures, and equipment operations
general knowledge of modern customer service and account maintenance practices
some knowledge of the principles underlying State and City laws and regulations with laws, ordinances, and regulations of department
ability to maintain accurate records in a variety of record maintenance tasks
ability to prepare fiscal reports
ability to establish and maintain effective working relationship with fellow employees as well as the general public
knowledge of filing principles
manual dexterity required for the efficient use of office equipment such as keyboards, typewriters, facsimile machines, etc.
skilled in Excel and Access applications
able to sit for extended periods of time while at work station or desk
High school diploma or GED and some experience in clerical, secretarial and customer service work; or any equivalent combination of work experience and education that provides the required knowledge, skills, and abilities
Pre-employment physical, drug screening and background check required

Responsibilities

receiving and processing calls to the appropriate person or department
creates and maintains filing systems and libraries
processes requisitions, invoices and work orders
enters data into department computer system from a wide variety of sources
provides public relations support as required
processes and distributes mail
maintains a variety of reports specific to routine functions of the department
may perform clerical work of a specified nature
may work on databases or other common or specialized software as required
prepares vendor's invoices and purchase orders
operates standard office equipment such as calculator, copy machine, duplicating equipment, computer terminal, etc.
may make decisions concerning appropriate formats for some documents
may be required to prioritize assignments
assist management with special projects may function in a relief position when employees in such positions are unavailable performs related tasks as required
maintain active databases as needed prepares and updates records and reports prepares work orders process customer's requests sets up new accounts, transfers and close accounts prepares adjustments to accounts