Administrative Specialist I

State of North Carolina

19h

About The Position

This position is at Correction Enterprises Columbus Sewing and is to provide technical and managerial support for a wide variety of operations. The employee will prepare a variety of written reports involving subjects such as inventory levels and equipment specifications, offender incidents, incentive wage payroll and production schedules. This position’s responsibility is to ensure that uniform accounting procedures are accurate and completed in accordance with DAC Fiscal Policy and Procedure Manual. This position will be responsible for maintaining a file on all Inmate Incentive Wage reports and rosters. This position will order and receive merchandise as directed by the DAC E-Procurement, Policies and Procedures. This position will also be in contact with DAC agencies in regard to delivery schedules and shortages. This position has contact with DAC Purchasing, Personnel, and Enterprises Administrative Office and with vendors concerning purchase orders and invoices. It is vital that this position possesses good communication skills to maintain a good working relationship with vendors, staff and both skilled and unskilled workers. This Position will use the following Office Machines: computer program for DAC state accounting system, E-Procurement and other correspondents: calculator used to calculate numerical reports and compile invoices; telephone places and receives local and long distance phone calls; copy machine used to reproduce various correspondence, reports and forms as necessary.

Requirements

• High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Nice To Haves

• Experience with inventory
• Ordering and receiving merchandise
• Experience in logistics example pickup and delivery schedules
• Accounting practices such as billing, journal entries, etc.
• Document experience in Microsoft Office software (Word, Excel).

Responsibilities

• Prepare a variety of written reports involving subjects such as inventory levels and equipment specifications, offender incidents, incentive wage payroll and production schedules.
• Ensure that uniform accounting procedures are accurate and completed in accordance with DAC Fiscal Policy and Procedure Manual.
• Maintain a file on all Inmate Incentive Wage reports and rosters.
• Order and receive merchandise as directed by the DAC E-Procurement, Policies and Procedures.
• Contact DAC agencies in regard to delivery schedules and shortages.
• Contact DAC Purchasing, Personnel, and Enterprises Administrative Office and with vendors concerning purchase orders and invoices.

Benefits

• Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis).
• Employees also receive paid vacation, sick, and community service leave.
• In addition, paid parental leave is available to eligible employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees