Administrative Specialist I

State of North Carolina

About The Position

This post is for an Administrative Specialist I located in the Jackson County Maintenance Office. This position will perform a variety of office assistant duties in support of administrative programs or technical operations. Duties include typing, filing, copying, answering telephone, and directing calls. Good communication skills are necessary. Ability to interpret and apply policies and procedures. Administer payroll/time entry in SAP system; personnel and other office duties such as typing correspondence, filing, and handling of incoming and outgoing mail. Must have knowledge of office equipment and related computer technology (Microsoft Windows, Excel, Access, PowerPoint, Share Point, and SAP.) Process inventory, purchase orders, and accounts payable through SAP. This position may be required to process certified payroll in Share Point. Position may be required to work during any inclement weather. Areas of responsibility include: • County Maintenance Office

Requirements

General knowledge of office work procedures, methods, and practices.
Ability to utilize Personnel Manual and Policy and Procedures Manual.
Ability to work independently, prioritize daily tasks, process technical information, and follow oral and written instructions.
Ability to present information clearly and concisely in oral and written form to communicate with the public, DOT employees and governmental officials.
Ability to utilize office equipment and other technology(software and systems) to meet work needs.
Ability to facilitate the flow of work and coordinate office support activities with other staff.
Candidates should possess excellent composition skills, attention to detail, and consistency with data entry and correspondence.
Must be able to work in an inside environment including being exposed to significant sitting for long periods of time.
Ability to stoop and bend for filing purposes.
Selected applicant will be expected to legally operate a motor vehicle.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Nice To Haves

Customer service experience, including resolving customer issues.
Experience with Microsoft Office using programs such as Access, Word, and Excel
Experience completing and/or maintaining records and reports.
Experience interpreting and/or explaining policies, procedures, and laws.
Experience with letter writing, using correct spelling, punctuation, and proofreading.
Microsoft Office, SAP, and customer service experience preferred.