Administrative Specialist I (Part-Time)

City of Hollywood, Florida • Fl, FL

4d • Hybrid

About The Position

This is varied, responsible clerical work. Employees in this class are responsible for the performance of moderately difficult tasks requiring the exercise of judgment, initiative and discretion in the application of proscribed procedures and in handling non-routine administrative matters. Work involves the taking and transcription of oral dictation. Duties may include the daily coordination of office activities. Work assignments are normally learned in a short period of time. Supervision is received from an administrative superior who gives general instructions as to assignments and reviews work upon completion and through conference.

Requirements

• High School Diploma or GED equivalent, plus two (2) years responsible clerical experience, or an equivalent combination of training and experience.
• Demonstrated ability to type at a rate of 45 corrected words per minute.
• Must have an acceptable background record

Nice To Haves

• Graduation from an accredited college with an Associate’s Degree in Business Administration, Public Administration, or closely related field
• Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements

Responsibilities

• Types letters, reports and forms; composes and types routine correspondence and statistical data; proofreads materials; takes and transcribes dictation; utilizes computer equipment to input and retrieve information, and prepare correspondence.
• Operates recording equipment and takes notes at advisory board meetings; transcribes and prepares drafts of proceedings.
• Establishes and maintains relatively complex files; compiles and tabulates data.
• Arranges meetings; maintains appointment schedule.
• Greets and screens callers and visitors; responds to inquiries; directs citizens to proper authorities.
• Processes applications; opens and distributes mail; requisitions supplies.
• Provides guidance and assignments to clerical employees.
• Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation.
• Establish and maintain effective and professional relationships with work colleagues, supervisors and managers.
• Performs related work as required for this position description only.

Benefits

• Low cost health insurance (Medical, Dental, Vision)
• Flexible Spending Plans
• 4-Day Work Week
• Award Winning Wellness Program
• Generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave
• Federal Student Loan Forgiveness Program (for employees with 10 years of public service and on-time payments)

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED