Administrative Specialist I - Division 11 - District 3

State of North Carolina

1d•Onsite

About The Position

This position is assigned to the District 3 Construction/Resident Unit located in North Wilkesboro. The role will perform a variety of office assistant tasks in support of administrative, program, or technical operations. Functions include a variety of record keeping, reporting, and filing activities; public contact, answering telephone, directing calls to appropriate personnel, and taking messages. The position will process payroll, inventory, purchase orders, and accounts payable through SAP; personnel and other office duties such as typing correspondence, filing, and handling of incoming and outgoing mail. The role requires knowledge and use of office equipment and related computer technology (Microsoft Windows, Excel, Access, PowerPoint and SAP). May be required to work during non-traditional work hours, including nights, weekends, holidays, times of emergency, and during any adverse weather such as snow and/or ice, tornadoes, hurricanes, etc.

Requirements

High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Knowledge and use of office equipment and related computer technology (Microsoft Windows, Excel, Access, PowerPoint and SAP).
Good communication skills.

Nice To Haves

Customer service experience, including resolving customer issues.
Experience with Microsoft Office using programs such as Access, Word, and Excel.
Experience completing and/or maintaining records and reports.
Experience with letter writing, using correct spelling, punctuation, and proofreading.
Experience with data entry including invoicing and purchase requisitions.

Responsibilities

Perform a variety of office assistant tasks in support of administrative, program, or technical operations.
Engage in record keeping, reporting, and filing activities.
Handle public contact, answer telephones, direct calls, and take messages.
Process payroll, inventory, purchase orders, and accounts payable through SAP.
Handle personnel and other office duties such as typing correspondence, filing, and managing incoming and outgoing mail.