Administrative Specialist I (Personnel Assistant) - Central Prison

State of North Carolina

6d•Onsite

About The Position

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! Reporting directly to the Administrative Officer I, this position provides administrative support to a multi-custody male correctional facility by performing Human Resources duties, such as Personnel Action Requests. Other job responsibilities of this position include, but are not limited to, the following:

Requirements

Effective July 1, 2025, candidates now must meet the minimum qualifications of a position if they have the "Minimum Education and Experience" listed from the OSHR class specification as seen in the next section below.
High School diploma or General Educational Development (GED) certificate AND two years of related administrative experience; or equivalent combination of education and experience.
This is an INTERNAL POSTING open ONLY for current employees of the North Carolina State Government employees and eligible RIF candidates from NC State Government.
This is a full-time position (40 hours per week) with State Benefits with established working hours of Monday-Friday, 8am-5pm and may require working beyond normal work schedule to meet business need.
The salary grade for this position is NC08.

Nice To Haves

Documented working knowledge of word processing or spreadsheet programs.

Responsibilities

Answering telephones, directing phone calls, and taking and delivering messages to staff.
Serving as the point of contact for facility Worker's Compensation claims which includes completing & submitting all Logs/Summaries.
Possessing knowledge of Leave of Absence (LOA) actions, Family Medical Leave (FML), and the separations process.
Acting as benefits liaison for New Hires and during Open Enrollment.
Acting as expert regarding the hiring process.
Keying employee actions into FIORI and following through to completion of each action.
Utilizing the FIORI system to administer all areas of time and leave management.
Correcting time entries on an as needed basis.
Troubleshooting leave or pay problems which pertain to negative leave balances or payroll discrepancies.
Overseeing the accrual and usage of compensatory time to include holiday comp, gap hours, and overtime comp.
Managing the adverse weather leave liabilities.
Providing information to employees on policies surrounding time and leave management.
Providing information to employees on all benefits related to employment.
Working with employees in preparation for retirement.