Central Office Administrative Assistant

Lumberton Independent School District•Lumberton, TX

About The Position

Primary Purpose: Manage the reception desk at Central Office. Under moderate supervision organize and manage the routine work activities of the Teaching and Learning department office and provide clerical support. Qualifications: Education/Certification: High school diploma or GED AND Preferred - Some college hours or office work experience Special Knowledge/Skills: Proficient skills in keyboarding, data entry, word processing, and file maintenance Ability to use software to develop spreadsheets and databases and do word processing Ability to prioritize workflow to address the multiple needs of the supervisor or the department Ability to multi-task numerous complex administrative activities Basic math skills Effective organizational, communication, and interpersonal skills Experience: Preferred 3 years secretarial experience Major Responsibilities and Duties: Records, Reports, and Correspondence Prepare correspondence, forms, manuals, schedules, and reports for the Assistant Superintendent of Teaching and Learning. Prepare textbook purchase orders and organize delivery. Other Answer and respond to incoming calls, take reliable messages, and route to appropriate staff. Greet visitors and assist employees and applicants with completing applications and required paperwork. Maintain a schedule of appointments and assist with scheduling interviews and meetings. Make meeting arrangement for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment. Make travel arrangements for department. Receive, sort, and distribute mail and other documents to department staff. Maintain confidentiality of information. Follow district safety protocols and emergency procedures. Supervisory Responsibilities: None. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (under 15 pounds) Environment: May work prolonged or irregular hours; occasional districtwide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Requirements

High school diploma or GED
Proficient skills in keyboarding, data entry, word processing, and file maintenance
Ability to use software to develop spreadsheets and databases and do word processing
Ability to prioritize workflow to address the multiple needs of the supervisor or the department
Ability to multi-task numerous complex administrative activities
Basic math skills
Effective organizational, communication, and interpersonal skills

Nice To Haves

Some college hours or office work experience
3 years secretarial experience

Responsibilities

Manage the reception desk at Central Office.
Organize and manage the routine work activities of the Teaching and Learning department office
Provide clerical support.
Prepare correspondence, forms, manuals, schedules, and reports for the Assistant Superintendent of Teaching and Learning.
Prepare textbook purchase orders and organize delivery.
Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
Greet visitors and assist employees and applicants with completing applications and required paperwork.
Maintain a schedule of appointments and assist with scheduling interviews and meetings.
Make meeting arrangement for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.
Make travel arrangements for department.
Receive, sort, and distribute mail and other documents to department staff.
Maintain confidentiality of information.
Follow district safety protocols and emergency procedures.