Administrative Spec I - Critical Care Surgery
About The Position
The Administrative Specialist I - Critical Care Surgery will serve as the primary administrative contact for SCC leadership and the fellowship program director. This role involves coordinating meetings, preparing agendas, distributing materials, and recording minutes. The position also assists with the hiring, onboarding, credentialing, and licensure reimbursements for Critical Care Advanced Practice Providers (APP), and supports recruitment activities for SCC faculty and fellows. Additionally, the role is responsible for maintaining SCC and ICU websites/Bridge pages with accurate content. A key responsibility includes preparing and distributing monthly ICU call schedules for multiple units, updating schedules, and coordinating changes with various stakeholders. The role also involves identifying and resolving scheduling gaps and conflicts. In terms of education support, the Administrative Specialist will assist with orientation, evaluations, CCC meetings, interviews, and ACGME required documentation for the SCC fellowship, while also tracking competencies, procedure logs, and attendance. The position provides ancillary administrative support to the Acute Care Surgery division, assists with budget tracking and operational expense monitoring, and handles general office tasks, correspondence, and maintenance requests. This position requires strong organizational skills, attention to detail, the ability to prioritize tasks, the ability to adjust priorities based on urgency, and initiative to complete tasks in a dynamic environment.
Requirements
- Bachelor's degree; or an equivalent combination of education and relevant experience.
Nice To Haves
- Good grasp of English language (grammar, punctuation, spelling).
- Knowledge of principles and techniques of effective written and verbal communication.
- Knowledge of general office procedures and practices.
- Ability to proof own work for errors.
- Excellent organizational and time-management skills.
- Respectable professionalism.
- Ability to use discretion and respect authority.
Responsibilities
- Serve as the primary administrative contact for SCC leadership and fellowship program director.
- Coordinate meetings, prepare agendas, distribute materials, and record minutes.
- Assist with Critical Care Advanced Practice Providers (APP) hiring, onboarding, credentialing, and licensure reimbursements.
- Help with recruitment activities for SCC faculty and fellows.
- Maintain SCC and ICU websites/Bridge pages with accurate, user-friendly content.
- Prepare and distribute monthly ICU call schedules for multiple units.
- Update schedules and coordinate changes with faculty, APPs, residents, fellows, and hospital administration.
- Identify and resolve scheduling gaps and conflicts.
- Assist with orientation, evaluations, CCC meetings, interviews, and ACGME required documentation for SCC fellowship.
- Track competencies, procedure logs, and attendance.
- Distribute lecture schedules and educational materials for rotating trainees.
- Provide ancillary administrative support to the Acute Care Surgery division.
- Assist with budget tracking and operational expense monitoring.
- Handle general office tasks, correspondence, and maintenance requests.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
