Administrative Spec II
About The Position
Responsible for creating audit data sets using Excel and PCard bank-provided software and ensuring appropriate PCard post audit review. Post-audits PCard transactions to ensure compliance with university policies and source of funds rules. Uses Concur, Detect by Oversight, Bank-provided software, and internal spreadsheets to identify, document and investigate high risk transactions and works with departments to rectify issues. Supports other PCard team members working with departments to resolve identified issues. Troubleshoots transaction and accounting challenges including Concur cardholder maintenance, departmental reconciliation, and commitment control. Works with departments and Accounts Payable to resolve PCard vouchers in budget error. Responds to customer inquiries made by phone, email (SalesForce), and chat (Teams). Supports campus by initiating or attending departmental site visits, participates or leads webinars (Teams or Zoom) sessions teaching campus about PCard (UFGO, Fiscal On-Boarding, and departmental requested or offered sessions). Sets agenda and takes minutes of PCard Committee meetings. Updates PCard training (online), PCard application, and website content. Ensures alignment between PCard training, PCard website, and partner websites. Assists with PCard applications including evaluation of requests for cards with higher limits. Periodic reviews of existing cardholder accounts for usage, spend limits, and profiles, and closes or adjusts accounts as needed. Supports ERP implementation (Workday) as it pertains to PCard. Duties may include process documentation and mapping, requirements gathering, communication with end users and partner schools, and testing. Make recommendations for improvements to the PCard program. Backup to the PCard Program Administrator, working with Procurement Services management team regarding all Procurement and CFO Division issues including providing data from PCard systems and analysis of spend data.
Requirements
- Bachelor's degree
- Three years of relevant experience
- Equivalent combination of education and experience
- Experience with data
- Experience with systems
- Excellent customer service skills
- Experienced Excel user
Nice To Haves
- Concur experience
- Detect by Oversight experience
- PeopleSoft experience
- Bank of America’s Works experience
- WordPress experience
- Workday experience
Responsibilities
- Creating audit data sets using Excel and PCard bank-provided software.
- Ensuring appropriate PCard post audit review.
- Post-auditing PCard transactions to ensure compliance with university policies and source of funds rules.
- Identifying, documenting, and investigating high-risk transactions using Concur, Detect by Oversight, bank-provided software, and internal spreadsheets.
- Working with departments to rectify issues identified through transaction reviews.
- Supporting other PCard team members in resolving identified issues with departments.
- Troubleshooting transaction and accounting challenges, including Concur cardholder maintenance, departmental reconciliation, and commitment control.
- Working with departments and Accounts Payable to resolve PCard vouchers in budget error.
- Responding to customer inquiries via phone, email (SalesForce), and chat (Teams).
- Initiating or attending departmental site visits.
- Participating in or leading webinars (Teams or Zoom) on PCard topics.
- Setting agendas and taking minutes for PCard Committee meetings.
- Updating PCard training (online), PCard application, and website content.
- Ensuring alignment between PCard training, PCard website, and partner websites.
- Assisting with PCard applications, including evaluating requests for higher limits.
- Conducting periodic reviews of existing cardholder accounts for usage, spend limits, and profiles.
- Closing or adjusting cardholder accounts as needed.
- Supporting ERP implementation (Workday) as it pertains to PCard, including process documentation, mapping, requirements gathering, communication, and testing.
- Making recommendations for improvements to the PCard program.
- Serving as backup to the PCard Program Administrator.
- Working with the Procurement Services management team on Procurement and CFO Division issues.
- Providing data from PCard systems and analysis of spend data.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
