Administrative Specialist 3

SPHS GROUP•Charleroi, PA

6d•Onsite

About The Position

DIVERSIFIED HUMAN SERVICES, INC. Full Time Charleroi, PA Overall Function: Assists Program Supervisors and the Director in maintaining regulatory compliance, using specialized knowledge of operations, regulations, and policy to monitor, inspect, and organize technical documents and complete responsibilities. Essential Functions: Serves as the program’s initial contact with the public, clients, family members, etc., giving and receiving factual information about the program or services. Creates and edits those documents that are necessary for successfully completing assignments, primarily responsible for the overall accuracy of the document and initiation of related processes and procedures. Serves as a program/agency liaison responsible for explaining program/agency services and what is required to render services, and directs the individual or group to the appropriate resources(s), internal or external. Inspects submitted work products for completeness and accuracy, following up with relevant staff and/or supervisors, as necessary. Tracks and monitors completion of compliance-related tasks, issuing reminders to staff and/or supervisors, as needed. Orders and manages the distribution of supplies to all program sites. Completes purchase orders and ensures accuracy of cost-center allocation. Assists in ensuring fiscal integrity by tracking and monitoring actual monthly board expenses per consumer. Provides general administrative and office support, including filing, mailing, scanning, faxing, and copying for management. Prepares meeting, contract, and licensing materials, as directed. Coordinates between departments and operating units in resolving day-to-day administrative and operational problems. Other duties as required. Adheres to all policies, laws, regulations, and codes of ethics and confidentiality as outlined by federal and state laws, and agency policies and procedures.

Requirements

Must have a minimum of five years of experience or the equivalent combination of experience and training, as determined by the agency, or three years of experience as a Secretary 1.
Must complete a minimum of 12 hours of training as required by the Office of Developmental Programs.
Knowledge of general office procedures, including interpersonal skills and telephone interaction.
Demonstrated proficiency on a typewriter and/or computer keyboard.
Must successfully obtain Criminal History Clearance from the PA State Police, Child Abuse Clearance from the PA Department of Human Services, and FBI Fingerprint Clearances.
Must not be excluded from participation in Medicare, Medicaid, or any other federal health care program.
Ability to sit for long periods of time during the workday
Ability to operate a keyboard and a multiline telephone simultaneously, with a high degree of accuracy
Ability to occasionally assist, move, and/or transfer office supplies weighing up to 25 pounds.

Responsibilities

Serves as the program’s initial contact with the public, clients, family members, etc., giving and receiving factual information about the program or services.
Creates and edits those documents that are necessary for successfully completing assignments, primarily responsible for the overall accuracy of the document and initiation of related processes and procedures.
Serves as a program/agency liaison responsible for explaining program/agency services and what is required to render services, and directs the individual or group to the appropriate resources(s), internal or external.
Inspects submitted work products for completeness and accuracy, following up with relevant staff and/or supervisors, as necessary.
Tracks and monitors completion of compliance-related tasks, issuing reminders to staff and/or supervisors, as needed.
Orders and manages the distribution of supplies to all program sites.
Completes purchase orders and ensures accuracy of cost-center allocation.
Assists in ensuring fiscal integrity by tracking and monitoring actual monthly board expenses per consumer.
Provides general administrative and office support, including filing, mailing, scanning, faxing, and copying for management.
Prepares meeting, contract, and licensing materials, as directed.
Coordinates between departments and operating units in resolving day-to-day administrative and operational problems.
Other duties as required.
Adheres to all policies, laws, regulations, and codes of ethics and confidentiality as outlined by federal and state laws, and agency policies and procedures.