Adm Spec 2 - Center for Calling & Career

Geneva College•Beaver Falls, PA

6d•Onsite

About The Position

The Administrative Specialist 2 serves the Center for Calling and Career by providing employer and student assistance, research and data support, office management, budgetary assistance, and communications support for internal and external constituents. The role is often the first point of contact for people interacting with the Center and is responsible for fostering a welcoming, hospitable environment that supports a sense of belonging. The position provides day-to-day administrative support, including answering phones, responding to inquiries, coordinating appointments, maintaining calendars and records, and supporting on-campus employer recruitment. It also conducts research and compiles data, manages office resources and supplies, helps monitor the department budget, and protects confidential information. Employees are expected to support Geneva College’s mission, vision, core values, and standards of conduct.

Requirements

High school diploma or GED.
Six months of previous office management or administrative support experience, or demonstrated skills and ability equivalent to that experience.
Organized and attentive to detail; able to work kindly, accurately, efficiently, and in a timely manner.
Ability to multitask and meet deadlines.
Effective verbal and written communication skills.
Strong computer literacy, including word processing, internet, and database use.
Works well with others, can prioritize, and can manage frequent interruptions.
Thoughtful and articulate Christian and an active member of a Protestant evangelical Christian church.
Understand and support the College’s Foundational Concepts of Christian Education, express an evangelical Christian profession of faith, and demonstrate the ability to integrate a Christian perspective into work.
Able to perform the essential responsibilities with or without reasonable accommodation.
Able to talk, hear, see, and use office equipment, including computers, printers, copiers, scanners, and telephones; some walking, standing, and bending are required.
Able to be physically present on campus for work responsibilities.
Able to reason, analyze, prioritize, conceptualize, make judgments, and solve problems.
Maintain the confidentiality of College information, including personal information, grades, budgets, programs, and policies.

Nice To Haves

Post-secondary education.
Administrative or office-oriented experience in career services and/or human resources.
Desire to work with college students.
Support for and an articulate understanding of the Reformed faith.

Responsibilities

Serve as a liaison among departments, students, and external constituencies, responding to inquiries and resolving day-to-day matters.
Answer telephones, assist students and visitors, handle correspondence, and provide follow-up communication.
Help students schedule calling and career appointments with departmental staff.
Create a hospitable office environment that fosters belonging.
Participate in department staff meetings.
Maintain departmental calendars and schedule appointments and meetings.
Coordinate on-campus recruitment details, including employer visits, confirmations, and campus advertising by email and flyers.
Manage on-campus work-study employment opportunities.
Maintain the Career Resources Center and its resources.
Research information, compile statistics, gather and compute data, and prepare reports, summaries, or replies to inquiries.
Establish, update, and maintain departmental files, inventories, and records.
Maintain databases and download student information as needed.
Order and maintain office supplies.
Follow College policies and procedures, including confidentiality requirements.
Assist with monitoring the budget.
Perform other related duties as assigned.
Exhibit behavior consistent with and supportive of Geneva College’s mission, vision, core values, and standards of conduct.