Administrative Specialist 1 | Limited Duration

State of Oregon • Salem, OR

2d • Onsite

About The Position

The Department of Administrative Services (DAS) is the central administrative agency that leads state government to implement the policy and budget decisions of the Governor and Oregon Legislature. Employing an enterprise-wide perspective, DAS serves state government by developing and upholding accountability standards to ensure productive and efficient use of state government’s financial, human and information resources. Enterprise Information Services (EIS) is a state government-wide Information Technology (IT) program led by an administrator who also serves as Oregon’s Chief Information Officer (CIO). The Administrative Specialist is with the Enterprise Information Services (EIS) Data Center Services (DCS) Administration team. Under the supervision of the office manager, you will assist with a variety of detailed and confidential program, operational and administrative duties and activities supporting EIS Staff. This opportunity is expected to last approximately one year, with the possibility of being extended based on Agency need and budget approval.

Requirements

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR An equivalent combination of education and experience.
• Demonstrated skill and experience performing administrative support functions requiring independent judgment, decision-making, and problem resolution.
• Experience and skills with meeting minutes, coordination and facilitation.
• Demonstrated skills in research techniques sufficient to collect, analyze, interpret and report data in both a narrative and statistical format.
• Proficient in the use of software such as Adobe Captivate and Acrobat, Microsoft Office applications including Visio, Word, Excel, Access, Power Point and Outlook
• Demonstrated ability and skill communicating orally with a variety of people at all levels such as Administrators, other agency or legislative staff members, the press, and the public with the ability to maintain confidentiality as needed for the situation.
• Employee is required to possess and maintain a valid driver’s license issued by the state where the employee resides or provide an acceptable alternate form of transportation.
• Finalists will be subject to a computerized criminal history check. Adverse background data may be grounds for immediate disqualification.
• Employee is required to obtain and maintain CJIS clearance.
• Agency does not offer visa sponsorship.
• Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

Nice To Haves

• Preferred experience in administrative policies, processes and procedures and interpreting laws, rules, policies and procedures and applying interpretations to specific actions.

Responsibilities

• Represent EIS as an information resource at the reception desk.
• Ensure office procedures operate smoothly and efficiently, providing a wide range of administrative assistance to staff.
• Assists as a travel, training and onboarding coordinator.
• Facilitator for division meetings, providing scheduling, minutes and logistics coordination as requested.

Benefits

• Work/life balance
• 11 paid holidays a year
• a competitive benefits package
• Advancement and learning opportunities that will help grow your career with the State of Oregon.
• Get There - Oregon’s easy-to-use carpool matching tool and trip planner.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree