Administrative Specialist 1 – Law Enforcement Records Management System (LERMS) Specialist
About The Position
The Oregon State Police is hiring one full-time, permanent Administrative Specialist 1 to support its Law Enforcement Records Management System (LERMS) program in Salem, Oregon. This is an in-office position with no remote or hybrid work option. Working under the Central Records Section LERMS System Administrator, the specialist performs and coordinates administrative tasks supporting systems used to capture, query, report, store, and archive law enforcement operational records. Records are maintained throughout their lifecycle in accordance with state and federal laws and retention rules. Systems used by the agency include Niche RMS, CAD, Report Beam, Laserfiche, Data Warehouse, and other databases. The work is concentrated on the LERMS program and requires in-depth knowledge of its programs.
Requirements
- Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; or an associate degree in general office occupations and one year of experience with those duties; or an equivalent combination of education and experience.
Nice To Haves
- Experience searching and retrieving information from law enforcement records management systems and resolving data quality issues to ensure accuracy and completeness.
- Intermediate Excel skills, including organizing, filtering, and analyzing data.
- Strong time management and task-prioritization skills, with the ability to rapidly adjust and shift focus.
- Ability to work independently and collaboratively on a team.
- Problem-solving skills, including diagnosing and escalating issues.
- Excellent verbal and written communication skills, including giving presentations and training.
Responsibilities
- Perform and coordinate administrative tasks in support of the agency's LERMS program.
- Support systems used to capture, query, report, store, and archive law enforcement operational records.
- Maintain records throughout their lifecycle in accordance with state and federal laws and retention rules.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
