Administrative Spec III

City of Sarasota•College Park, MD

8d•$47,777 - $59,071•Onsite

About The Position

The City of Sarasota is seeking an Administrative Spec III to assist supervisors and/or departments with a wide spectrum of clerical functions with a high degree of accuracy and neatness. This role involves transcribing minutes, developing correspondence, managing files, screening visitors and calls, making appointments, preparing requisitions and vouchers, handling confidential data, acting as purchasing support, creating reports, and managing personnel data. The position also involves preparing redacted documents for Public Records requests and completing data entry. The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description.

Requirements

High School Diploma or GED
Three (3) years of general office experience utilizing clerical and computer-related skills
Or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities.
Working knowledge of modern office procedures, practices, and equipment.
Knowledge of general office computer skills.
Knowledge of English, arithmetic, and spelling.
Knowledge of the operations of City government including city-wide computer programs.
Ability to develop final copy for signature by the appropriate and respective supervisory personnel, utilizing either automated office equipment or transcription skills as required by the respective supervisor.
Ability to follow complex oral and written directions.
Ability to maintain complex clerical records and prepare reports from such records.
Knowledge of basic cash handling and bookkeeping principles and procedures.
Ability to establish and maintain effective working relationships with City officials, coworkers and the general public.
Must have a high degree of clerical aptitude.
Knowledge of the organization, procedures and divisions.

Responsibilities

Transcribes minutes of meetings and hearings.
Develops final copy of a wide variety of correspondence and memoranda.
Establishes and maintains cross-reference files and establishes file categories.
Screens visitors, telephone calls and incoming mail, personally answering those inquiries that in the employee's judgment do not require the supervisor's attention.
Makes appointments for the supervisor and reminds him/her of appointment or other matters that should be called to his/her attention; may manage calendar of supervisor.
Prepares requisitions, vouchers, budget forms and other data.
Handles confidential and other sensitive data.
Acts as purchasing support for the department to which assigned.
Creates accounting and budgetary reports; special reports; letters and other material.
Maintains a system of files and records for department's use.
Assembles and gathers data as requested.
Types and compiles special reports.
Edits correspondence for grammatical correctness and punctuation.
Manages data related to personnel, runs reports, and takes action.
Prepares redacted documents for Public Records requests.
Completes data entry and manages data in assigned systems.