Administrative Spec III

University of Florida • Gainesville, FL

4d • Onsite

About The Position

The Office of the President seeks a highly organized, detail-oriented professional to provide executive-level administrative support in a fast-paced and mission-driven environment. This role offers a unique opportunity to work closely with senior leaders, contribute to high-profile initiatives, and support the President's engagement with campus and community stakeholders.

Requirements

• Bachelors degree and five years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

• Outstanding organizational and time-management skills.
• Exceptional attention to detail and accuracy.
• Strong written and verbal communication abilities.
• The ability to manage multiple priorities and adapt quickly to changing demands.
• Professionalism and confidence when interacting with senior leaders, donors, community partners, and other stakeholders.
• A commitment to collaboration, continuous improvement, and maintaining the highest level of confidentiality.

Responsibilities

• Coordinate and prepare briefing materials, event books, itineraries, presentations, and meeting packets for presidential meetings, events, and engagements.
• Research, gather, organize, and ensure the timely delivery of accurate materials that support executive decision-making and strategic initiatives.
• Serve as a key administrative partner and provide backup support to executive support staff serving the President, First Lady, and senior leadership.
• Maintain confidential records and files, manage administrative projects, and support special communications and office-wide initiatives.
• Assist with scheduling, reception operations, and other executive office functions as needed.

Benefits

• Competitive salary commensurate with similar positions
• Full benefits package

What This Job Offers

• Job Type: Full-time
• Career Level: Senior