Administrative Spec II

University of Florida • Gainesville, FL

1d • $53,000 - $56,000

About The Position

The Administrative Specialist II supports the administrative and operational functions in a student support office environment. Serving as a liaison, the position ensures operational efficiency, regulatory compliance, and administrative support for the Director and department.

Requirements

• Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience.

Nice To Haves

• Prior experience supporting federal grant pre- and post-award processes and monitoring sponsored research accounts.
• Demonstrated experience supervising student employees/staff or administrative support personnel in a higher education setting.
• Strong working knowledge of University of Florida administrative systems, including myUFL, myUF Marketplace, UFGO, UFirst, Enterprise Analytics, and Salesforce software.
• Familiarity with FERPA regulations, and workplace safety compliance standards.
• Strong proficiency in desktop productivity, collaboration, and visual design tools, specifically Canva, Google Docs and Sheets, Microsoft Excel, Word, PowerPoint, and Microsoft Teams.
• Professional written and oral communication skills, with demonstrated ability to articulate complex policies, prepare analytical reports, and communicate effectively with university stakeholders.
• Proven ability to exercise independent judgment, manage multiple priorities, and work/collaborate effectively with central administrative business units.

Responsibilities

• Direct, train, and schedule undergraduate student assistants and student desk personnel; evaluate performance and manage daily front-office customer service and lobby management workflows.
• Coordinate pre- and post-award federal grant activities, monitor sponsored research funding, track grant deliverables and expenditure compliance, and review budget reconciliation for accuracy.
• Oversee unit compliance with University, state, and federal privacy/security rules (including FERPA); act as the Building Emergency Coordinator; compiles information for submission the Provost Business Office for processing/approvals.
• Serve as primary operational liaison to the central Unit Administrative team (Provost Business Office); compiles information in UFGO for approval and vendor purchases, and supports monthly departmental budget monitoring.
• Provide administrative support to the OAS Director, maintain operational procedure manuals, oversee data reporting (Enterprise Analytics), and manage special administrative projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level