Administrative Services/Workflow Manager

SpecPro Sustainment & Environmental•San Antonio, TX

2d•Onsite

About The Position

SpecPro Sustainment & Environmental, LLC (SSE) is seeking an experienced Administrative Services/Workflow Manager to support the Air Force Installation & Mission Support Center (AFIMSC). This position provides administrative, workflow coordination, and information management support to AFIMSC leadership, including executive correspondence, task management, records management, organizational communication, and continuous process improvement.

Requirements

Bachelor’s degree (BA/BS) from an accredited institution.
7–10 years of experience supporting Air Force programs, with the ability to independently perform assigned functional duties.
Ability to obtain and hold a minimum Secret-Level Security Clearance and meet DoD background investigation and system access requirements.
Demonstrated knowledge of Air Force administrative processes, organizational structures, executive correspondence, enterprise workflow management, information/records management, corporate governance, and administrative process improvement.
Experience coordinating and tracking task assignments, deadlines, executive-level requirements, and multiple competing priorities.
Previous experience supporting AFIMSC, Air Force Major Commands, Headquarters Air Force, or comparable military headquarters organizations.
Familiarity with TMT, SOCCER, SharePoint, and Air Force records management systems.
Working knowledge of Air Force correspondence guidance, including AFMAN 33-326 and The Tongue and Quill (AFH 33-337).
Experience supporting executive-level task management, corporate governance, or organizational transformation initiatives.
Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
Strong written and verbal communication, organizational, analytical, and problem-solving skills, with the ability to prepare professional correspondence, reports, and executive-level products and collaborate effectively with government stakeholders.

Responsibilities

Coordinate, assign, track, and monitor enterprise-level workflow tasks, executive correspondence, deadlines, and accountability across AFIMSC directorates and mission partners.
Utilize Air Force workflow management systems, including Task Management Tool (TMT), Senior Officer Communication Coordination Electronic Resource (SOCCER), and other required systems.
Assist in determining Offices of Primary Responsibility (OPRs) and Offices of Collateral Responsibility (OCRs) for incoming tasks.
Prepare, review, and route official correspondence, reports, briefings, information requests, status reports, and performance metrics.
Conduct research and analyze workflow data while maintaining accurate records, databases, and information management systems in accordance with DoD and Air Force guidance.
Coordinate with government personnel and stakeholders to resolve tasking issues and ensure timely completion of assigned actions.
Identify workflow inefficiencies and support process improvements, workflow training, quality assurance reviews, and administrative transformation initiatives.