Administrative Services Manager

Los Angeles Unified School District

3d • $128,652 - $159,407 • Onsite

About The Position

The Administrative Services Manager plans, coordinates, and administers staff service functions for a large organization, including budget preparation, control and analysis of expenditures, and may perform a variety of other activities, such as personnel and records management, organizational and procedural analysis, and liaison with support services and outside contractors. General direction is received from a division head or other administrator. General supervision is exercised over technical and clerical employees.

Requirements

• Graduation from a recognized college or university with a bachelor’s degree preferably in business, school, or public administration or a related field of emphasis.
• Courses in accounting and data processing are preferable.
• Six (6) years experience at and/or above the journey-level that included responsibility for such activities as budgeting, cost accounting, administrative analysis and control, data systems analysis, contractual relations, and personnel relations.
• Two (2) years must have been in a supervisory capacity in a school district.
• A valid driver’s license to legally operate a motor vehicle in the State of California and use of a motor vehicle.

Nice To Haves

• Experience in addition to that listed below may be substituted for up to two (2) years of the required education on a year-for-year basis.
• Graduate study in public or business administration or school business management may be substituted for the nonsupervisory experience on a year-for-year basis.
• A natural curiosity to research information and to understand “why” and “how” their actions impact the success of the department and district strategies.
• An ability to be an innovative and creative problem solver and present solutions to challenges.
• Strong leadership and supervisory skills, with the ability to coach, guide, support, and hold a team accountable while maintaining positive employee morale.
• Exceptional organizational and time-management skills, including the ability to manage competing priorities, coordinate multiple deadlines, and consistently produce high-quality work.
• Use of sound judgment, professionalism, business acumen and discretion when interacting with senior leaders, Board members, suppliers, and other stakeholders.
• Experience coordinating administrative and business functions such as communications, budgeting/ expenditure analysis, contracts, personnel activities, records management, and operational reporting.
• Strong analytical and problem-solving skills, with the initiative to learn complex operations, navigate undocumented processes, and identify practical improvements with limited direction.
• Advanced proficiency with Microsoft Excel and the ability to organize, analyze, and present financial, statistical, and operational information accurately.
• Excellent written and oral communication skills, including the ability to prepare clear reports, social media content, notifications, and other materials with internal and external audiences.
• A high degree of accuracy, attention to detail with no spelling or formatting errors, and commitment to delivering polished work in a fast-paced environment with demanding quality standards.
• Adaptability, self-management, and the ability to remain composed and effective under sustained pressure.

Responsibilities

• Plans, coordinates, supervises, and participates in preparing the budget of a large organization, establishing and maintaining expenditure controls, analyzing and evaluating budget proposals and expenditures, and preparing necessary budget adjustments.
• Administers personnel activities, such as the maintenance of personnel records, processing of personnel transactions, processing of disciplinary actions, and performance evaluation of classified employees.
• Administers contractual and service relationships with contractors that include preparing bid specifications or task or services descriptions.
• Establishes and maintains records, procedures, and controls; compiles statistical and accounting data; and prepares estimates and financial analysis for routine and special reports.
• Coordinates procedures with other District units, representatives of other public agencies, and non-District contractors.
• Analyzes and recommends changes in organization, policies, procedures, communications and other administrative matters.
• Evaluates space and facilities utilization, equipment, and supplies, and recommends layouts or procurement.
• Coordinates data collection and report formulation for feasibility studies and implementation and maintenance of data processing systems and services.
• Coordinates the preparation of the District's application for categorical aid funding and participates in the negotiation of these proposals with State and federal representatives.
• Interprets State and federal regulations, policies, and communications to District staff and appropriate members of community groups.
• Presents written and oral reports to District staff and community groups concerning the overall operation of programs administered by the organization.
• Plans, schedules, and coordinates orientation and training programs for employees.
• Represents the organizational unit at meetings and in relationships with employee organizations.

Benefits

• District paid premiums for your choice of several medical, dental, and vision for you and your dependents; and life insurance plans.
• Membership in the California Public Employee Retirement System (CalPERS).
• 24 days each year vacation.
• Up to 13 days paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager