Administrative Services Manager

Meritage Homes Corporation • Orlando, FL

4d

About The Position

Meritage Homes is looking for an Executive Assistant/Human Resources Coordinator to perform senior level Executive Assistant responsibilities for our West Region President, in addition to his regional leadership team. This role requires ability to exercise initiative, discretion, judgment, tact, and diplomacy with sensitive, complex, and highly confidential information in a very fast-paced environment. The incumbent is responsible for providing advanced, diversified, and confidential administrative duties that require broad and comprehensive experience, skill, and knowledge of organizational policies and practices.
In addition, this person will also effectively perform a variety of HR responsibilities, including opening requisitions, conducting background checks, maintaining organization charts, developing and maintaining talent analysis documents, maintaining employee files, conducting new hire orientations, setting up new hires and completing necessary paperwork, preparing new employee announcements and on-board plans, and conducting exit interviews when needed.

Requirements

• College degree preferred with 5-7 years’ experience supporting executives.
• Advanced level technical skills with Microsoft Office tools, Word, PowerPoint, Excel, and Outlook required.
• Strong experience developing processes/procedures and process flow documents.
• Exemplary written and verbal communication skills.
• Superior organization and project management skills.
• Ability to maintain confidential and proprietary information and data.
• Ability to work independently, think critically, and exercise delegated decision making
• Proactive – anticipates needs and takes action.
• Flexible – able to excel in a fast paced environment with changing priorities.

Nice To Haves

• Experience in real estate, commercial, property management, construction or home building industry preferred, but not required.
• Office management experience a plus.
• Visio a plus.

Responsibilities

• Calendar management and scheduling
• Travel planning and coordination
• Copying, collating, binding – desktop publishing
• Report creation
• Plan, coordinate, and administer small and large events
• File (paper and electronic) maintenance and organization
• Presentation development and editing
• Coordinate Web and Video conferences
• Create and manage expense reports
• Compose letters, reports, emails, proposals, as needed
• Mail, phone lists, schedule meetings, process invoices, set up vendors, set up new hire computers and work stations, etc.
• Opening requisitions
• Conducting background checks
• Maintaining organization charts
• Developing and maintaining talent analysis documents
• Maintaining employee files
• Conducting new hire orientations
• Setting up new hires and completing necessary paperwork
• Preparing new employee announcements and on-board plans
• Conducting exit interviews when needed

Benefits

• A competitive pay structure
• Strong benefits
• Flexibility in work-life integration

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree