Administrative Services Manager and Board Liaison

Connecticut Public Broadcasting Inc•Hartford, CT

7d•$65,800 - $86,000•Hybrid

About The Position

The Administrative Services Manager and Board Liaison provides high-level administrative and governance support to the President and Chief Executive Officer and Connecticut Public's Board of Trustees. This full-time position coordinates Board and committee operations, prepares agendas and minutes, manages executive administrative needs, supports key internal and external relationships, and helps coordinate meetings, events, and special projects with discretion and accuracy. This role requires exceptional organization, strong project management skills, sound judgment, and the ability to anticipate needs, manage multiple priorities and deadlines, and ensure that nothing falls through the cracks.

Requirements

Exceptional organization
Strong project management skills
Sound judgment
Ability to anticipate needs
Ability to manage multiple priorities and deadlines
Ability to ensure that nothing falls through the cracks
Knowledge of administrative and executive support practices, including meeting coordination, records management, professional correspondence, and confidential information handling.
Skill in attention to detail and accuracy, particularly when preparing materials, maintaining records, coordinating meetings, and managing executive and Board communications.
Skill in building productive relationships with Board members, staff, external partners, donors, and other stakeholders.
Skill in Microsoft PowerPoint, Word, Excel, and other workplace technology.
Skill in organization and project management
Skill in written and verbal communication, with strong proofreading and attention to detail.
Ability to adapt to competing demands and changing priorities while maintaining a high level of service.
Ability to compile and format professional presentation materials without a design background.
Ability to handle confidential and sensitive information with discretion.
Ability to learn and use a variety of technology tools, including Expensify, Slack, BoardEffect, and other systems as needed.
Ability to maintain exceptional accuracy and organization while working at a fast pace and balancing competing priorities.
Ability to manage numerous concurrent priorities, deadlines, meetings, and deliverables in a fast-paced environment.
Ability to represent Connecticut Public professionally in varied settings.
Ability to work independently, anticipate needs, identify what needs to happen next, and proactively follow through without requiring significant oversight or prompting.

Nice To Haves

Familiarity with Robert's Rules of Order
Prior event-coordination experience
Event and meeting coordination practices
Bachelor’s degree in Business Administration, Communications or related field from an accredited university OR direct and sustained experience in a fast-paced organization in a similar role AND/OR a satisfactory equivalent combination of education, training, and experience.
Event-coordination experience
Familiarity with parliamentary procedure

Responsibilities

Attends Board and committee meetings and prepare accurate minutes and related governance records.
Coordinate communications to the Board and other internal and external constituencies on behalf of the President and CEO.
Drafts meeting agendas in collaboration with the President and CEO, Board and committee chairs, and other appropriate staff; compile and distribute meeting materials and presentations.
Maintains a high degree of confidentiality regarding personnel, legal, fiscal, governance, audit, and other sensitive organizational matters.
Manages multiple concurrent priorities, projects, meetings, deadlines, and follow-up items, proactively tracking details and ensuring commitments and deliverables are completed accurately and on time.
Serves as the primary administrative liaison to the Board of Trustees and its committees, coordinating schedules and ad hoc meetings and maintaining regular communication with Board leadership and committee chairs.
Provides high-level administrative support to the President and CEO, including calendar management, travel arrangements, expense reports, correspondence, and other administrative functions.
Coordinates Board of Trustees and committee meeting schedules, logistics, materials, records, and follow-up; maintains Board and committee calendars and related governance files.
Compiles, organizes, and formats PowerPoint presentations and other meeting materials using content provided by the President and CEO, Board leadership, and staff; ensures materials are accurate, consistent, and ready for distribution.
Communicates and corresponds with internal and external stakeholders, including drafting or preparing correspondence on behalf of the President and CEO as needed.
Creates and maintains highly organized records, contact lists, calendars, meeting histories, governance documents, and other administrative tracking systems, ensuring information is accurate, current, and readily accessible.
Maintains project plans, timelines, task lists, and follow-up systems for priorities led by the President/CEO and Board, proactively identifying upcoming deadlines, dependencies, and outstanding items.
Coordinates meetings, summits, and small-scale events, including scheduling, invitations, catering, room and technology logistics, materials, and other event needs.
Provides administrative coordination for Connecticut Public’s for-profit entity, MediaVision, as well as the New England News Collaborative (NENC), including meeting minutes and event logistics, and serves as a point of contact for the Latino Initiative Advisory Group and the Community Advisory Board.
Supports communications and coordination with local legislators' offices and other external partners as needed, in coordination with President and CEO.
Works with appropriate internal teams to update web pages or other organizational information as needed.